Administrative Spec II

Apply now Job no: 541835
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:11800000 - RE-ANIMAL CARE SERVICES

Classification Title:

Administrative Spec II
Classification Minimum Requirements:
Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
experience.
Job Description:
  • Serves as a customer service liaison for department’s Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers.
 
  • Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits.
 
  • Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for expense and budget tracking.
 
  • Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system to maintain up-to-date accounts receivable data.
 
  • Maintains and manages databases for protocol tracking, census management and facility access,which includes reviewing and giving facility access.
 
  • Other duties as assigned.
Expected Salary:

Commensurate with Education and Experience
Required Qualifications:
Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
experience.
 
Preferred:
• Bachelor’s degree is preferred.
• Knowledge of sponsored research administration and compliance processes.
• Experience working with faculty, Deans, Directors, Department Chairs, University administration and
regulators.
• Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio.
• Ability to use and maintain databases and websites.
• Ability to work independently with minimum supervision and function as a member of a team.
• Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative.
• Ability to manage work flow and processes.
• Effective verbal and written communication skills including the ability to write and edit reports, meeting
minutes and other documents.
• Excellent interpersonal skills and customer service orientation
 
Special Instructions to Applicants:
• In order to be considered, applicants must provide a cover letter, resume, and list of
professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in
Gainesville, FL.
• A criminal background check is required.
This is a time-limited position. 
 
Health Assessment Required: No

 

Administrative Spec II

Advertised: Eastern Daylight Time
Applications close: Eastern Standard Time

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