| Job Description: |
This position provides fiscal support for the Neurology department. The incumbent uses independent judgment, initiative, and the ability to coordinate a variety of tasks in a fast-paced environment. The position is responsible for processing travel requests and reimbursements, purchasing transactions, accounts payable, PCard reconciliation, account reconciliations, deposits, journal entries, and maintaining accurate financial records. The Fiscal Assistant II (FAII) functions with some independent responsibility for fiscal activities within the department and is responsible for complex calculations, verification of financial data and processing of account transactions. This position also provides general administrative and office support as needed.
Essential Functions:
Travel, Purchasing and Pcard administration:
- Serves as the Department of Neurology’s UFGO/Travel Ambassador and assists travel processors with authorizations, reimbursements, cash advances, and related expenses.
- Advises travelers on University travel policies, funding eligibility, required approvals, and domestic/international travel requirements. .
- Keeps up to date on university travel and expense directives and procedures, advising staff of changes.
- Acts as liaison with appropriate central offices and identifies and resolves issues related to travel and reimbursements.
- Processes purchasing requisitions and MyUFMarketplace transactions and assists with material, supply, and equipment purchases.
- Reconciles departmental PCard transactions, reviews supporting documentation, ensures policy and funding compliance, and resolves discrepancies with cardholders
Accounts payable:
- Processes vendor invoices and purchasing transactions, verifying appropriate funding, required documentation, and receipt of goods or services.
- Coordinates domestic and international honorarium payments and required documentation with faculty, guests, Payroll, and Tax offices.
- Communicates with vendors to resolve payment and purchasing issues and assists faculty and staff with payment-related questions.
Financial Records & Reconciliations:
- Performs monthly Tier 1 account reconciliations for state, clinical revenue, and other unrestricted fund sources.
- Processes deposits and journal entries, including ONL, E2E, and E2R transactions.
- Reviews financial transactions for accuracy, completeness, appropriate funding, and compliance with University policies and procedures and maintains accurate financial records and supporting documentation for audit and operational purposes.
- Prepares and develops spreadsheets and financial reports, as appropriate, for use in presenting data to Department Leadership.
We Offer Exceptional Benefits:
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Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
Learn more about what we have to offer here!
About Gainesville, Florida:
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!
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