| Job Description: |
Faculty & Staff Onboarding and Offboarding
Coordinate and administer onboarding and offboarding activities for faculty, TEAMS, temporary staff, and
student employees throughout the statewide Extension organization.
Process hires, transfers, promotions, salary actions, retirements, resignations, and separations.
Review and verify onboarding documentation for compliance with university, state, and federal
requirements.
Partner with Extension leadership and county offices regarding complex personnel actions.
Interpret HR policies and procedures and provide guidance to managers and employees.
Coordinate document redaction and records archiving activities.
Partner with the HR lead on immigration issues related to onboarding and offboarding.
Position Management and Recruitment Support
Provide comprehensive position management support for faculty and staff recruitment activities.
Advise hiring authorities regarding position descriptions and organizational needs.
Collaborate with the hiring authority regarding job requisition development and submission.
Coordinate posting activities through Careers at UF and other approved recruitment systems.
Serve as liaison among hiring authorities, candidates, central HR offices, and university approvers.
Verify minimum qualifications and assist with candidate clearance activities.
Partner with the HR lead on immigration issues related to employment authorization renewals and status
changes.
Payroll, Time Reporting, Absence Management and Compliance
Support payroll operations and time reporting compliance throughout Extension.
Review biweekly payroll reports and identify discrepancies.
Advise departments on payroll corrections and time reporting issues.
Monitor salary changes and ensure proper processing.
Communicate payroll-related deadlines and compliance requirements.
Coordinate with HR, fiscal, and grants personnel on payroll-related matters.
Partner with the HR lead on leave of absence management, including FMLA, Professional Development Leave and Military Deployments.
Workday Assimilation & Implementation
Support Workday implementation and continuous improvement initiatives in all Extension Supervisory
Organizations, including testing, validation, and training efforts.
Participate in Workday adoption activities.
Recommend process improvements and efficiencies.
Develop procedural documentation and training resources.
Monitor changing university processes and implement updates.
Employee Records Management, Data Auditing and Affiliation Management
Maintain and audit employee records to ensure data integrity and compliance.
Track salary changes, distributions, and funding allocations.
Maintain employee data in university and Extension systems.
Monitor background screening requirements and renewals.
Conduct periodic audits of personnel and payroll data.
Prepare reports and analyses supporting organizational decision-making.
Coordinate UFID creation and affiliation maintenance processes.
Troubleshoot affiliation and system access issues in coordination with the EBS Fiscal Team.
Participate in professional development, assist with Extension Business Services projects, and perform
other duties as assigned.
SUPERVISION
Received: Works under the general direction of the Manager, Human Resources. The position operates with considerable independence and exercises professional judgment while consulting leadershipregarding complex or unusual situations. Exercised: None
OTHER CHARACTERISTICS OF THE POSITION
Computer and workload management skills.
COMMUNICATION
Liaison for University core offices for assigned personnel issues and a contact for outside partners for
County governments related to personnel issues. These contacts are daily in nature.
STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA
Human Resources-related transactions are highly confidential.
CREATIVITY, STRATEGY AND LEADERSHIP
Responsible for finding solutions for personnel-related situations and strategizing with Leadership on
options to ensure the success of unit initiatives.
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