The Development Coordinator serves as a partner to the Vice Chancellor of Development for the School of Public Policy (SPP) and Caruso School of Law (CSOL) in Advancement to reach the University's fundraising goals. This position provides daily administrative support services to the development team and assists with tasks such as prospect research, donation correspondence, gift fulfillment, campaign support, events/meeting management, and special events assistance. This position requires in-person collaboration with a number of University constituents, supervisors, donors, and friends of the University in order to fulfill the duties of the job.

Duties

• Answer telephones and take action as necessary, greet guests, and help schedule donor visits on campus. Manage calendars; schedule group and individual meetings; prepare materials, reports & agendas for meetings, handle room reservations, catering, etc. Plan and arrange donor events (luncheons, dinners, receptions, and special events). Interface with appropriate staff on projects and events.
• Maintain correspondence and documentation for the Vice Chancellor of Development, draft and submit proposals, and prepare gift donation summaries for processing. Serve as a liaison between front- line fundraising team and prospect development. 
• Maintain files, purchase office supplies, track & reconcile budgets, prepare credit card reallocations and substantiations, and prepare travel and expense reimbursement forms and electronic submissions. Schedule and book travel plans for fundraisers.
• Collaborate with the Vice Chancellor of Development on donor engagement and donor stewardship. 
• Process expense reports and mileage reimbursements, complete monthly credit card reallocations and substantiations, and maintain accurate budget records on behalf of the front- line fundraisers.
• Assist front-line fundraisers with running appropriate donor queries and reports in Raiser's Edge.
• Coordinate and execute annual giving solicitations (direct mail, email and peer to peer) in collaboration with CSOL, SPP and Advancement. Prepare, compose or edit, and execute various correspondence & mailings including annual gift renewals and donor proposals. Interface, as necessary, with appropriate fundraisers, staff, faculty, and deans in the creation of gift acknowledgments and stewardship efforts including thank you cards, birthday cards, holiday cards, and other stewardship programs. Communicate with donors and other constituents as requested or needed.
• Communicate and coordinate with boards such as the Board of Advisors and Dean's Council. 
• Manage special projects as assigned by Advancement leadership. 
• Perform other duties as assigned. 
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree (work experience may substitute for a degree); previous experience as an Administrative Assistant or related office experience Excellent writing skills, including outstanding spelling and grammar; outstanding skills with Outlook, Word, Excel, and PowerPoint; ability to maintain discretion and confidentiality in dealing with sensitive information; ability to work collaboratively with colleagues and independently; willingness and ability to incorporate the mission of Pepperdine University into daily work General office equipment knowledge (computers, multi-line phone system, copy machine, etc.)

Preferred: 2 years experience in an administrative position; work experience in higher education or fundraising environment; management experience Knowledge of Raiser's Edge and prior event coordination experience.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.