The basic purpose of the Advancement Gift Coordinator is to receive and process donations given to the university. University Advancement oversees the relationship between Pepperdine and its alumni, neighbors, and friends. This position strives to ensure that University administration is advised of gift donations as soon as possible, that gift information is accessible to all personnel through the imaging system, and that all donors are acknowledged in a timely manner. Errors in judgment and processing can cause poor public relations and complications with internal university communications.

Duties

• Prepare all incoming gifts for processing in compliance with standard auditing requirements, review all gifts-in-kind, checks and backup for possible inconsistencies; stamp checks with departmental stamp; charge credit cards; make appropriate copies for final distribution; sort gifts according to solicitation for gift entry; accurately add gifts in batches & complete departmental/cash receipt for deposit on CASHNET for cash/checks/CC. Maintain filing system for deposits of checks and credit cards. Receive the daily mail and organize gifts for processing.
• Scan and maintain all donor related documents and files via the optical imaging system. Research scanned documents to ensure quality control. File hard copies of gifts in boxes for long-term storage. Oversee student workers who may assist with scanning and filing.
• Proof gift receipts and standard gift letters, distributing all pertinent information to appropriate offices. Oversee student workers who may assist with gift review once properly trained.
• Evaluate and update demographic and biographic information; add, adjust, and update gifts, linking to memberships, events and proposal information, as needed.
• Assist as needed with Office Manager duties such as credit card reconciliation, ordering office supplies, calling vendors, paying invoices, scheduling meetings and making room reservations, etc.
• Special projects and other duties as assigned by AGR Director, including weekly CASHNet deposits submitted to the Cashier for online donations.
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: AA degree, or equivalent classes and work experience; experience with Microsoft Office and a database environment. Ability to perform miscellaneous accounting functions, math accuracy, work independently with complex financial data and high volume transactions; attention to detail; excellent proofing skills, paying special attention to grammar and punctuation; ability to manage time while shifting priorities and pressure of deadlines; excellent interpersonal skills Proficiency in using an adding machine/calculator, credit card terminal, computer, photocopier, phone, scanner, and printer.

Preferred: Classes in business, bookkeeping, and accounting; experience with Raiser's Edge and Etrieve. Six months of general office experience and knowledge of accounting principles; Six months experience using Microsoft Office, or equivalent software using word process, spreadsheets, and database programs. A self starter who can easily function as a member of a team. Able to effectively facilitate a wide variety of requests for assistance; capacity to organize and handle a range of responsibilities accurately and consistently.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.27 - $24.75 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.