The Office of the Provost and Vice Provost are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Provost and Vice Provost and serve as a backup to their Executive Assistants and Office Manager. This role requires efficiency, adaptability, and a proactive approach to problem-solving. The ideal candidate excels at managing multiple priorities, meeting time-sensitive deadlines, and demonstrating strong communication and organizational skills in a dynamic environment. The candidate will need to be adaptable and dependable since their service will be utilized by two offices. Fast-paced work and multitasking will be essential.

Duties

• Perform regular financial-related administrative tasks such as adding suppliers, creating requisitions, reallocating and substantiating credit cards, and creating expense reports.
• Responsible for coordination, organization, oversight, and facilitation of pivotal projects, including the annual faculty conference, Provost retreat, faculty spotlight booklet, and other departmental events. Key responsibilities involve securing venues, parking, and catering services, as well as creating agendas, compiling meeting minutes, and preparing essential documentation as required.
• Responsible for aiding in the administration, organization, maintenance of websites and management of various university committees and events, namely the University Academic Council, University Tenure Committee, Deans' Council, University Housing Committee, the Faith and Heritage Committee of the Board of Regents, and University Faculty Council and the Mallmann house. This role requires the exercise of tact, diplomacy, and discretion on a variety of complex and sensitive issues.
• Serve as the Provost's Office liaison to various constituents through written correspondence, phone, and in-person contact. In addition to providing guidance to faculty and outside constituents initiating requests to the Provost's Office.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's Degree or higher.
• Excellent communication (writing and oral) skills.
• Ability to work in a collaborative environment.
• Detail-oriented, organized, and able to manage multiple tasks at one time.
• Knowledge of institutional organization, policies, goals, and mission. Proficiency with Microsoft Office and Google Suite.

Preferred:

• 1-2 years experience demonstrating a strong foundation in administrative support within fast-paced office environments.
• Ability to maintain a professional front, remain organized while completing tasks in a timely manner, and work collaboratively in a small team/across departments.
• Ability and willingness to report to multiple supervisors and meet priority deadlines.
• Familiarity with PeopleSoft.

This is a Restricted, Nonexempt, 40 hour per week position.

Expected Pay Range: $23.07 - $25.48 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.