This position directly supports the academic tasks in the Fine Arts Office. The general organization, purchasing, access, scheduling, and student staff needs. This position supports faculty as they fulfill their duties to the University and students’ academic development at the undergraduate level as they explore their God-given gifts as young artists. In addition, it mentors student staff, preparing them to become servant-minded leaders in their chosen professions.

Duties

• Schedule Non-Event Bookings Using 25Live and Google Calendar to schedule Academic Fine Arts needs. Coordinate Lindhurst Load-in scheduling. 
• Assist Office Manager with Academic needs. 
• Manage the Private Music Lessons (PML) enrollment process for the fall and spring terms. 
• Coordinate and manage the Marathon Registration process for the incoming class. 
• Manage and track card key access/brass key access for faculty, students, and staff members. 
• Oversee Student Worker schedules, work, and training. Schedule/manage: piano maintenance, tuning, syllabi collection, CV collection, hiring instruction tracking, and teaching schedule tracking. 
• Other duties include assisting faculty, staff, and students. 
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: A bachelor’s degree with two years of event coordinating experience. Proficiency in written and oral communication. Ability to follow directions and procedures thoroughly and efficiently communicating project status. Strong communication skills, including written and edited skills. Excellent telephone etiquette. Ability to work independently, multitask, and meet deadlines. Qualified individuals should be able to articulate a strong commitment to diversity and work effectively with individuals from different backgrounds and management styles. Ability to plan, schedule, review, and manage daily tasks in a high-paced environment. Ability to coordinate tasks in multiple rooms within separate buildings. Ability to maintain a calm and professional attitude. Interpersonal skills, positive attitude, and ability to use good judgment. Able to use MAC/PC, Adobe, and Google Suite applications. Able to use a multi-line telephone system with voicemail, photocopier, scanner, lamination, and labeling, and participate in Zoom presentations. Learn other software on the job.

Preferred: We prefer a candidate with a bachelor’s degree and three years of experience as an administrative or event assistant assisting/coordinating. We prefer candidates who have mastered the ability to plan, schedule, review, and manage their daily, weekly, and monthly tasks in this high-paced environment with challenging deadlines. Proficiency in 25Live. Proficiency in Kronos. We prefer knowledge of Wavenet, PeopleSoft, Workfront, College Net, etc.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $19.90 - $22.10 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.