Under the supervision of the Division Coordinator, the Administrative Assistant provides support on a broad range of tasks to the Psychology Division, Associate Dean, faculty, staff and administration in order to accomplish the functions, goals and objectives of the Psychology Division. Tasks and responsibilities are determined by division priorities. The primary focus of the position is to support administrative activities to ensure that the functions, goals and objectives of the office are accomplished and the Psychology Division faculty and Pepperdine University's GSEP are supported.

Duties

• General Administrative Support: The Administrative Assistant works in close collaboration with the Division Coordinator to ensure efficient operations within the Division.
• Instructional Support: The Administrative Assistant works in close collaboration with the Division Coordinator to ensure the efficiency of the Division's instructional mission.
• Class Scheduling: Input and maintain course schedules in PeopleSoft, coordinate schedule printing, maintain data and generate reports.
• Manage the collection, tracking, and archiving of course syllabi each term to ensure accurate and organized records. Respond to requests from faculty and students by providing timely access to current and archived syllabi.
• Resource Center: Maintain appropriate database, obtain videos/films and distribute availability reports. Maintain check-in/out system for all resources and coordinate equipment set up and usage.
•  Faculty Support: Assists with processing travel and expenses, requests for reimbursements, requisitions and other financial processing.
• Academic Personnel: Assist with preparation of adjunct faculty contracts and payroll summaries and offering timekeeping support.
• Program Support: Provide support for Psychology team members. Assist with orientation three times per year and DSO Proctoring. Participate in various team and committee meetings. Assist with GSEP annual commencement.
• Other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required

• Associate's degree.
• Administrative assistant training and/or experience.
• Two years of general office experience; ability to sustain productive, mutually respectful and collaborate interpersonal working relationships with administrators, faculty, staff and students.
• Ability to work independently and take initiative; skill in prioritizing assignments and meeting deadlines in an environment with fluctuating demands.
• Excellent oral and written communication.
• Proficient in using standard office equipment and software, including desktop computers with system interfaces, laser printers, multi-line telephones, copiers/scanners, and Microsoft Office Suite (Word, Excel, Outlook, etc.).

Preferred

• Bachelor's degree.
• Previous experience in a position with some responsibility in a higher education setting.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $21.39 - $23.77 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.