Key Skills

• High attention to detail.

• Strong communication skills, particularly in training and stakeholder engagement.

• Proficient in delegation and decision-making, demonstrating quick thinking and confidence in outcomes.

• Systematic and organized approach to work.

Key Accountabilities

Safety

• Demonstrate personal commitment to the SHE Cultural Framework, policies, Safety Essentials, and Management System requirements and expectations.

• Develop and maintain awareness of SHE hazards, associated risks, and a commitment to eliminate or minimize these risks.

• Understand and effectively undertake SHE accountabilities.

Business Performance

• Set up and establish Aconex on all new projects.

• Collaborate with Tender teams to establish Aconex for new tenders.

• Train all users, including Document Controllers, Engineers, and Project teams, in Aconex.

• Act as the BU Champion for support, assistance, system updates, and liaison with Corporate Aconex and Quality teams.

• Assist and support the startup of all new projects from a quality control perspective, working with early project teams to:

  • Develop workflows and lots

  • Finalize the Quality Management Plan for client approval

  • Implement the Project Management System (PMS)

• Assist the BU Quality Manager with Business Unit Quality Control matters as directed, such as:

  • Reviewing and importing documents into IPKL

  • Supporting BU Quality Audits

Governance

• Ensure compliance with all relevant legal and regulatory requirements, as well as Company and Group policies and processes.

• Ensure compliance with CMS requirements for Quality and Document Control processes.

Core Competencies

• Education: Tertiary qualifications in Business Management, Engineering, or a related field.

• Experience: 4–5 years’ experience in a Document Control/Quality Coordinator role.

• Technical Proficiency: Intermediate to advanced skills in Microsoft Office applications, including Excel, Word, and PowerPoint.

• Behavioral:
  Strong analytical and communication skills, effective time management, and adaptability.
  Proven ability to work independently and collaboratively in teams.
  Demonstrates a commercial mindset and a commitment to continuous improvement.