Management Executive (Shared Services)
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Job no: 493558
Work type: Permanent
Categories: Admin
Job Description:
As a member of the Shared Services team, you will provide day-to-day frontline support for user departments. You will work in a team to monitor and foster service quality and customer satisfaction in the following functions:
- Office management - ensure upkeep of office facilities, meeting rooms and indoor facilities, administration of building access, oversee office improvement projects
- Canteen management - coordinate with users, tenants and supporting teams to provide good dining experience for staff and port users
- Inventory management – manage processes for inventory, distribution and procurement for efficient administration of office supplies, consumables and Personal Protective Equipment (PPE)
- Finance administration, contract management and payments – manage and monitor service levels from vendors and service providers, review PSA’s user requirements to provide up to date specifications for contract renewal exercises.
- Purchase administration - sourcing for quotations for goods and services, evaluate and provide recommendations for purchasing decisions
- Lead, supervise and manage a team of JOs to carry out the above functions
- Lead or support tenders relating to the above functions
- Other ad-hoc assignments and projects for process review and improvement as assigned.
Requirements:
- Possess a degree from a recognized university
- Good organization and time management skills
- Able to multi-task and respond promptly in a fast pace environment
- Collaborate as a team player
- Able to establish good working relationships with internal and external stakeholders
- Resourceful, driven, and able to thrive in a dynamic environment
- Meticulous and willing to learn
- Fluent in English, able to communicate with individuals at all levels in the organization
- Proficient in Microsoft Office (Outlook, Word, Excel and Powerpoint)
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