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Job Description:

As a member of the Shared Services team, you will provide day-to-day frontline support for user departments. You will work in a team to monitor and foster service quality and customer satisfaction in the following functions:

• Office management - ensure upkeep of office facilities, meeting rooms and indoor facilities, administration of building access, oversee office improvement projects
• Canteen management - coordinate with users, tenants and supporting teams to provide good dining experience for staff and port users
• Inventory management – manage processes for inventory, distribution and procurement for efficient administration of office supplies, consumables and Personal Protective Equipment (PPE)
• Finance administration, contract management and payments – manage and monitor service levels from vendors and service providers, review PSA’s user requirements to provide up to date specifications for contract renewal exercises.
• Purchase administration -  sourcing for quotations for goods and services, evaluate and provide recommendations for purchasing decisions
• Lead, supervise and manage a team of JOs to carry out the above functions
• Lead or support tenders relating to the above functions
• Other ad-hoc assignments and projects for process review and improvement as assigned.

Requirements:

• Possess a degree from a recognized university
• Good organization and time management skills
• Able to multi-task and respond promptly in a fast pace environment
• Collaborate as a team player
• Able to establish good working relationships with internal and external stakeholders
• Resourceful, driven, and able to thrive in a dynamic environment
• Meticulous and willing to learn
• Fluent in English, able to communicate with individuals at all levels in the organization
• Proficient in Microsoft Office (Outlook, Word, Excel and Powerpoint)