Department: Financial and Administrative Shared Services
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour
FTE: 1.0
Hybrid eligible
Review of Applications Begins
Position closes May 6, 2024
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application and resume.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
Department Summary
The Finance and Administration Shared Services Department (FASS) is located within the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Finance and Administration employees perform a wide range of functions including offering essential support to the Universities many departments, providing key resources to employees, and keeping campus safe. FASS provides department level administrative services to groups across the University in three areas: Business Operations, Human Resources and Information Technology.
The mission of the Finance and Administration Shared Service team is to provide professional and timely service, offering our expertise in a wide variety of functions. FASS is committed to providing superior customer service and creating partnerships with clients to ensure their needs are fulfilled to the highest standard.
The FASS unit provides administrative services for 20+ departments across several portfolios including:
• Campus Planning and Facilities Management
• Safety and Risk Services
• Campus Services
• University Human Resources
• Information Services
• Purchasing and Contracting Services
• The Office of General Counsel
• The Office of the President
The units supported by FASS constitute multiple large business enterprises consisting of more than 900 employees and a total operating budget in excess of $80 million.
Position Summary
The purpose of this position is to provide critical and confidential human resources support to all units supported by Finance and Administration Shared Services. This position will focus specifically on the coordination of recruitments, researching and analyzing employment practices, facilitating meetings, explaining policies and procedures, providing guidance and direction to ensure fair selection processes, and assisting in the development of HR programs and services. The Recruitment Specialist may also lead projects and provide administrative support to the day-to-day operations of the FASS- HR Unit.
The Recruitment Specialist routinely communicates with internal and external stakeholders including business partners, members and clients of FASS, and job applicants using a range of methods; from face to face, video conference, to email and phone calls. The Recruitment Specialist fosters positive relationships with the stakeholders and the community, and collaborates with managers and colleagues to resolve recruiting and hiring issues.
The Recruitment Specialist works as a member of a team while frequently performing tasks independently, exercising independent judgment and decision making on a daily basis. These decisions include initial evaluation of staffing needs, implementation of initiatives to solve problems, determination of best method and materials necessary to perform a particular task, setting priorities, assessing customer needs and responding to those needs.
Work is reviewed regularly by the managing supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.
Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
• An equivalent combination of training and experience.
One year of post-secondary education may be substituted for up to one year of experience.
Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
Preferred Qualifications
One-year experience in a human resources role
• Experience in supporting recruitments
• Experience in the facilitation of meetings
• Experience working in higher education or similarly complex organization
• Experience working with a talent management system
• SHRM, PHR, or equivalent Human Resources Certification or training
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
