Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0
Review of Applications Begins
June 24, 2024; position open until filled
Special Instructions to Applicants
Please submit a cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
Department Summary
University Advancement is responsible for strategically positioning the UO with its various constituents and securing resources to further its aims. The division consists of approximately 200 employees primarily working out of Eugene and Portland. Departments within University Advancement include: Advancement/UO Alumni Association; Development; Stewardship and Public Events; Advancement Operations; Federal Affairs; and State and Community Affairs.
The University of Oregon Alumni Association (UOAA) makes the UO stronger by fostering lifelong relationships, helping Ducks become champions and cheerleaders, ambassadors and advocates, for the university. Launched in 1879 with five alumni, the UOAA is proud of its long history of keeping alumni connected to the university and offering a wide array of opportunities for service. With a membership of more than 20,000, the alumni association serves as an important connection to the university for the more than 260,000 alumni around the world. Our vision is to be among the very best alumni relations programs in the country, enriching the lives of Ducks and the UO.
Position Summary
The Alumni Relations Assistant (assistant) supports all the functions of the constituencies of the alumni association including formally recognized groups such as chapters and affinity groups and supports the marketing, registration, and execution of events and programs. This position serves as the office’s main receptionist and assists the UOAA staff in their event preparation. Responsibilities include assisting alumni who contact the UOAA, providing event support for alumni association events including reunions, Duck Career Network events, pregame football events, chapter and affinity programs, board meetings, and other assigned activities, as well as overseeing front desk student staff.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Excellent writing, editing skills; strong in-person communication skills; attention to detail.
• Self-motivated, with the ability to work independently and efficiently in a high-demand environment.
• Excellent organizational and interpersonal skills.
• Must be able to handle confidential information with excellent judgment and discretion.
• A strong sense of financial accountability and the ability to manage resources with prudence and efficiency.
• Ability to collaborate with multiple internal and external colleagues as well as third-party vendors.
• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
Preferred Qualifications
• Familiarity with the University of Oregon and its programs.
• Experience with client and external constituency customer service.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
