Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: $62,000 - $73,000 per year
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

September 26, 2024; Position open until filled

Special Instructions to Applicants

Please include the following in your online application:
• Relevant work history, dates of employment, and education. These details are used to determine if applicants meet the minimum and preferred qualifications.
• Three professional references, including your current or most recent supervisor. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.

Department Summary

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates, and graduate more quickly.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to supporting student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, social, and academic programs for the entire student body to develop community leaders, innovators, and change-makers who will enrich the future. We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100 Million educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Position Summary

The Human Resources (HR) Operations and Payroll Manager is a critical member of the University Housing payroll team. This position manages and provides hands-on work for personnel and pay actions, annual processes, monthly payroll processing, and reporting for all employee groups in University Housing. University Housing is home to approximately 425 OA and classified employees, 1,000 student staff, and various temporary staff.

This position will also manage projects for strategic initiatives, plan and execute administrative processes, and recommend and implement process improvements.

This position regularly exercises independent judgment and develops unit policies and procedures involving personnel and office staffing resources. In addition, they interpret and apply the appropriate policies, procedures, rules, and regulations to ensure compliance with all applicable entities. This position will support and facilitate effective communication, high standards of workplace conduct, and interpersonal problem-solving with high levels of confidentiality, sensitivity, and cultural awareness. The position is expected to use diversity, equity, inclusion, and accessibility frameworks in every part of its responsibilities.

The person in this position reports directly to the Assistant Director of University Housing HR. This position supervises a team of SEIU-represented classified staff as well as one OA staff member who carries out the personnel and pay actions of the University.

Minimum Requirements

• Three years of experience in Human Resources and/or payroll-related work.
• Two years of supervisory or lead work experience of full-time staff.

Professional Competencies

• Excellent interpersonal skills and ability to work effectively with individuals from different backgrounds and with diverse life experiences and learning styles.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Ability to manage multiple priorities, identify long-range goals, design realistic plans to attain them, and meet deadlines.
• Ability to exercise sound judgment, diplomacy, and perceptual objectivity for effective decision-making.
• Ability to manage change in a complex environment and adjust planning and activities to support changing priorities.
• Knowledge of compensation-related laws, rules, regulations, policies, and collective bargaining agreements; understand their impact on the unit, and how to implement and apply them to maintain compliance.
• Ability to process a high volume of timesheets and pay actions in a timely and accurate manner.

Preferred Qualifications

• Work experience at a large university or public sector organization.
• Experience leading DEI organizational efforts.
• Human Resources credential (for example, SHRM-CP/SCP, PHR, etc.).
• Payroll credentials (for example, APA-FPC, APA-CPP).
• Experience with Banner or similar enterprise resource planning systems.
• Experience with UKG/Kronos or similar enterprise timekeeping systems.
• Experience applying collective bargaining agreements to personnel and pay actions.
• Experience giving presentations and/or training.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.