Department: University Career Center
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: classified schedule
FTE: 1.0

Review of Applications Begins

February 1, 2025; Position open until filled

Special Instructions to Applicants

Please include a cover letter that describes how your skills and experience meet the minimum and preferred qualifications, if applicable, for the position.

Department Summary

The Division of Student Life supports the University’s academic mission through comprehensive programs and services that promote and advance student learning and success, while fostering an inclusive and vibrant campus community. Student Life houses four departments, the University Career Center, Office of the Dean of Students, Erb Memorial Union, and the Department of Physical Education & Recreation, as well as a number of key university programs, including the Holden Center for Leadership and Community Engagement, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Student Government Engagement & Success, Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.

The University Career Center serves as the gateway to career services at the University of Oregon, to ensure UO graduates are not only prepared for their first job, but for a lifetime of career success. In conjunction with advising and career services partners across campus, the University Career Center assists UO students in developing long-term career readiness, facilitating self-exploration and discovery, connecting with potential employers. The Center also provides comprehensive job search services and resources to UO students and alumni.

The University Career Center hosts a wide range of events for students and employers that support the work of the career readiness and employer engagement teams, including workshops, group info sessions, career fairs, career discovery events, on-campus recruiting/interviews, partner visits, and internal department meetings and retreats.

Position Summary

The University Career Center hosts a wide range of events for students and employers that support the work of the career readiness and employer engagement teams, including workshops, group info sessions, career fairs, career discovery events, on-campus recruiting/interviews, partner visits, and internal department meetings and retreats.

Under the direction of the Associate Director for Employer Engagement, the Events Coordinator is responsible for the implementation, coordination, and logistical support of a year-round calendar of events that help the University Career Center achieve its goals and objectives. The primary responsibility of this position is to use effective event management strategies to ensure that program objectives are successfully met, regularly communicating program plans and progress with supervisor, the Engagement Manager, and event leads in a timely and professional manner.

This position will receive information and/or work requests from a variety of staff and requires a high level of professionalism and the ability to prioritize and accomplish tasks in a timely, efficient, and accurate manner. The position requires a collaborative professional with the ability to exercise independent judgment and initiative, and must be adaptable to changing priorities in a dynamic environment. This position may require some evening and weekend work, according to the business needs of the unit.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Demonstrated commitment to working effectively with students, parents, faculty, staff, and external partners from diverse backgrounds, in support of an inclusive and welcoming environment.
• Demonstrated problem-solving, time management and organizational skills; ability to set and organize priorities, take initiative and work independently as well as a member of a team.
• Excellent public speaking, interpersonal, communication, listening and writing skills.
• Basic proficiency in the use of the Microsoft office suite.
• Willingness to learn additional software systems and platforms.
• Ability to multi-task, attend to details and be flexible and adaptable to change; creativity, initiative and positive attitude in carrying out responsibilities; ability to maintain effective working relationships with employers and staff.

Preferred Qualifications

• Demonstrated experience with professional large event planning.
• Ability to work with Adobe Creative Cloud software programs to lay out event maps and outlines.
• Understanding and knowledge of marketing and communication strategies as related to effective event promotion

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.