Department: The Schnitzer School of Global Studies and Languages
Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98 - $31.63 per hour
FTE: .75
Review of Applications Begins
February 3, 2025; position open until filled
Special Instructions to Applicants
A complete application must include:
1. A current resume/CV
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position.
3. Three (3) professional references with contact information.
Department Summary
The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.
CAS is organized into multiple Academic Support Units (ASUs), housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.
The Schnitzer School of Global Studies and Languages (Schnitzer School), also known as ASU 1, aspires to draw students to UO by engaging them with cultures, languages, histories, and ways of life across the world. The Schnitzer School’s mission is to prepare graduates for their future lives and careers by providing holistic, interdisciplinary perspectives on critical issues and cultural developments that are global and historical in scope. The Schnitzer School provides a career-legible, interdisciplinary curriculum, drawing on the research and pedagogic expertise of faculty in the social sciences and humanities. Customized curricular pathways allow students to acquire foundational skills in the liberal arts and to translate them into real-world abilities. The Schnitzer School is home to a community of students and faculty who value the common transformational experience of immersion in multiple languages and cultures. This shared value forges a collective mission, while honoring the diverse histories, cultures, and disciplines embraced by the Schnitzer School.
Position Summary
The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support. This position collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director. Key responsibilities include coordinating data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs.
This position also encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership. Additionally, the Specialist oversees event planning and execution of Schnitzer School-sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements.
The Administrative and Executive Support Specialist also supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle. This position also assists with public outreach initiatives, including social media, publicity, and representation at university events.
Minimum Requirements
• Three (3) years of clerical/secretarial experience which included:
• One (1) year at full performance level performing typing, word processing, or other generating of documents; and
• Lead work responsibility or coordination of office procedures
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Professional Competencies
• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
•Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, and the ability to learn new software.
• Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.
Preferred Qualifications
• Experience in a college or university setting.
• Experience working in Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or conducting special events.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
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