Job Responsibilities
The Citadel, The Military College of South Carolina is seeking an experienced Administrative Assistant for the School of Humanities and Social Sciences to support the Office of the Dean, Criminal Justice and Political Science and contribute to the success of the students, faculty, and seven academic departments within SHSS.
The ideal candidate will serve as a key link between the Dean’s Office, faculty, and staff across the Citadel. You will be responsible for a range of administrative duties that ensure the smooth operation of the School and contribute to the achievement of student and faculty research goals.
In this role, you will:
• Monitor departmental accounts, process expenditures, and manage purchases following institutional guidelines. Maintain accurate documentation and files in adherence to Citadel policies and regulations.
• Serve as a knowledgeable resource on Citadel policies, procedures, and best practices for SHSS faculty, students, and staff.
• Manage TCF faculty research grants and their associated expenses. Coordinate travel arrangements, conference registrations, and student award purchases.
• Gather and compile data to prepare reports as directed by the supervisor, Dean, and Department Heads using platforms like Banner and other systems.
• Provide support for SHSS events, including guest lectures, academic conferences, and Advisory Board meetings.
• Assist department heads in creating semester course schedules, ensuring accurate course information and optimal room allocation.
• Assist with scheduling, coordination, and managing the Capers Hall event calendar and shared spaces to support academic and campus events.
Minimum Qualifications
• A high school graduate with at least three (3) years of administrative support experience, or four-year college graduate with at least two (2) years of administrative experience.
• Excellent organizational skills, with the ability to manage a variety of tasks and prioritize effectively.
• Strong interpersonal skills to establish and maintain positive relationships with colleagues and the public.
• Dependable, self-motivated, and flexible with the ability to meet deadlines.
• Proficiency in Microsoft Office Suite.
Preferred Qualifications
• Experience with Banner or similar systems.
• Previous administrative support experience in an academic setting.
• Event planning experience.
Benefits of Working at The Citadel
- Extensive Health Plans
- Great Retirement Options
- Tuition Waiver Program
- Paid Parental Leave
- Employee Discounts
- Isle of Palms Beach Club
- Swain Family Boat Center
- Community Service Opportunities
- Mentor/Mentee Program
- Read more about our benefits, on our HR website
About The Citadel College
The Citadel, also known as the Military College of South Carolina, is a public senior military college located in Charleston, South Carolina. Founded in 1842, The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston, you are close to great restaurants, shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report, 2022) for schools with up to a master’s degree, the opportunities are endless.
There are about 2,300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets, 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors, 57 Minors, pre-health professions, and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1,000 students attend the Graduate College, evening and online programs.
