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About the role

Role Type

Full-time, Permanent

Location

Singapore

You will report to

Senior Executives and Managers, Corporate Services

Role purpose

Responsible for supporting the corporate services function in daily corporate secretarial work matters and administration.

Main responsibilities

Corporate Secretarial Administration

• Assist with Bizfile transactions with the Accounting & Corporate Regulatory Authority (ACRA) for the Senior Executives and Managers
• Update the software corporate secretarial database (Viewpoint/CAS) and document management database (iManage)
• Assist with the new client takeovers and existing client handovers (termination)
• Support other corporate secretarial tasks

Admin Matters

• Arrange for nominees to sign documents, delivery and collection of documents (if not DocuSign-ed)
• Arrange for collection of common seals and rubber stamps from vendor
• Arrange for delivery and collection of statutory records and attend to warehouse coordination
• Update mailing address and other lists if applicable
• Preparation of local and overseas courier, posting of mails
• Fax, photocopy, and redirect client mails
• Attend to opening of client matter codes for internal purposes as well as attend to updating of the fees under the billing system for the company secretary
• Any other administrative matters which may arise from time to time.

About the candidate

Technical skills, qualifications and experience

• Educated to degree or diploma level or equivalent qualification
• Technical corporate secretarial knowledge or experience would be an advantage
• Excellent English verbal and written communication skills
• Ability to effectively manage competing priorities
• Self-starter who is able to demonstrate a proactive and positive attitude to their work
• Comfortable working across multiple cultures and time zones
• Strong interpersonal skills, positive attitude and team spirit
• High degree of attention to detail and excellent project management skills
• Contributes to the effective functioning of the team.