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Position Summary:

Performs responsibilities related to Employee Engagement Activities and Administrative tasks. For Employee Engagement the scope of work includes program/activity development, coordination and delegation, implementation and assessment. While the Administrative work involves managing purchasing and procurement, inventory, and ensuring the maintenance of facilities and equipment.

Main Responsibilities:

Employee Engagement Activities

Provides comprehensive support to the firm in planning and executing both small-scale and firm-wide activities, ensuring they are well-coordinated and run smoothly. This involves:

• Program Development – create, plan and execute programs and activities that are aligned with the firm's goals and values
• Wellness Programs – develop and coordinate wellness initiatives and programs to support the wellbeing of employees
• Carry out strategies to promote inclusion, diversity and equity in the workplace
• Organizes committees when necessary and ensures that they are well-structured
• Delegates responsibilities to committee members to ensure tasks are efficiently managed
• Coordinates with travel agencies and vendors to arrange necessary services
• Handles necessary logistical requirements
• Assess the areas to be improved including the trends and challenges and provide actionable recommendations

Administrative Tasks

Supports the Assistant Administrative Manager in performing tasks for the following areas:

• Purchasing and Procurement – deals with external suppliers/vendors for quotations and sources out new suppliers/vendors when necessary, prepares purchase orders, and ensures accuracy of items delivered
• Inventory - ensure up-to-date physical count and monitoring report are tallied for the inventory of office furniture and fixtures;
• Maintenance of Facilities and Equipment – assist in monitoring and coordinating repairs

Candidate Qualifications/Experience:

• Bachelor of Business Administration / Liberal Arts / Human Resources / Psychology
• At least two (2) years of working experience in HR and Admin or related field with focus on Employee Engagements and Purchasing/Procurement
• Project management experience is an advantage
• With ability to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
• With a keen eye for details, flexibility, and can work collaboratively in a team
• Demonstrates strong leadership and time management skills, with the ability to organize multiple tasks and perform effectively under pressure
• Exhibits creative thinking, interpersonal skills and analytical skills
• Able to write /draft reports, memos, and other related documents
• Able to sort, index, categorize, order, manipulate, and organize information/data/documents
• Proficient in the use of MS Word, MS Excel, and MS Outlook, and able to quickly learn and utilize computer applications for the performance of tasks