Why Baker McKenzie?
At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.
For more information on our benefits click here.
The Role
The Corporate Secretariat Team Administrator is responsible for supporting the Baker McKenzie Australia Corporate Secretariat team members based in Sydney, Melbourne and Perth. This role plays a vital part in providing secretarial support, managing our internal and external clients with the opportunity to progress your career in the future. This role encompasses many responsibilities, and it is vital to the success of the Team.
Duties will include:
- Answering the phone, appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries
- Assisting in preparing and distributing relevant documentation to the Corporate secretariat team prior to critical dates inclusive of creating and amending typed documents such as letters, emails, memos and presentations, using version control and track changes
- Managing billing processes and specific client invoicing requirements, including drafting and circulating invoices and distributing invoices to clients
- Supporting the client matter intake process
- Processing expense claims, cheque requisitions, ASIC invoices and payment of ANZ Credit Card
- Undertaking conflict searching
- Screening and organising correspondence (with voicemail, email, and regular postal mail), in teams’ absence and as per requests
- Organising couriers, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for the Corporate secretariat team
- Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements
- Update and maintain Master Lists
- Conduct Company searches & PPSR searches
- Create, update and maintain office manual precedents as and when required
- Open and closing of files (includes ordering new labels and central filing) Company Registers only
- Maintaining and updating the Intranet
- Attend to auditors enquiries (scanning of registers) on occasions
- Managing various ongoing projects as required
The Team
The Baker McKenzie Australia Corporate Secretariat team is one of the leading corporate secretarial practices in Australia providing ongoing corporate secretarial services to more than 1500 Australian subsidiaries, including the Australian subsidiaries of many of the most well-known companies in the world. The team is currently comprised of lawyers and corporate secretarial paralegals based in Sydney, Melbourne and Perth and is looking to expand. As part of this expansion, the team is looking to add a Corporate Secretariat Team Administrator based in Sydney to our team. The role has enormous potential for career growth and could in the future lead to a corporate secretarial paralegal role in the team.
What we're looking for:
- An ability to work independently and proactively
- Excellent organisational skills
- A can do attitude
- Attention to detail
- Keen learner
- Strong communications skills
- Ability to work with volume
About the Firm
At Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 13,000 people, including over 6,500 lawyers who work alongside our clients to drive growth that is both sustainable–and inclusive.
Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds–people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.
Inclusion, Diversity & Equity
Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity, culture, gender, sexual orientation, gender identity and expression, religion, age, disability, carer status and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program encourages a range of flexible work opportunities for all. We invite you to let us know of any reasonable adjustments you require to equitably participate in the recruitment process or in performing the requirements of this role.
Our application process
Please apply by selecting the "apply now" link below and completing an online application form.
As part of our commitment to creating a diverse and inclusive we encourage applications from all genders, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander people.
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