Why Baker McKenzie?
At Baker McKenzie, not only do we pride ourselves on leading pay and a great culture, but joining a leading global law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee, we will also provide you with an extensive range of wellbeing, recognition, and benefits offerings.
For more information on our benefits click here.
The Role
This role will centre on delivering timely, efficient, and high-quality administrative, secretarial, and practice group-specific services to a Practice Group Leader, a Partner, as well as a number of Associates in the Employment practice group. Duties will include drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings, and general administration duties.
Responsibilities
Key duties of the role include:
- Managing high-volume monthly billing processes, financial reporting, and specific client invoice requirements, including drafting and circulating invoices, distributing invoices to clients, and necessary weekly, monthly, and quarterly reporting responsibilities for key clients.
- Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and, if necessary, redirecting queries.
- Creating, drafting, editing, and formatting a range of legal correspondence and documents, presentations, and pitch documents, using version control and track changes.
- Supporting the client matter intake process.
- Reconciling expenses.
- Undertaking conflict searching.
- Time entry - production of narratives, creation of glossaries, etc.
- Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests.
- Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
- Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations, etc.) for authors.
- Assisting with client events and social functions for the practice group.
- Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times.
- Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements, etc.).
- Preparation of briefs, court books, and pre-court administration.
- Identifying, opening, generating, maintaining, labelling, updating, and closing files, according to task, author, and the Firm’s requirements.
- Managing various ongoing projects as required.
The successful candidate will have:
- Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners.
- A minimum typing speed of 50 wpm (90% accuracy rate).
- Technical proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Excellent customer service and client relationship skills.
- SAP experience (preferred but not required).
- An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
About the Team
Our market-leading Employment Practice is a dynamic and essential part of our Australian operations. At Baker McKenzie, we assist many of Australia’s top 200 employers and numerous Fortune 500 companies with employment law and strategic industrial relations advice. Our dedicated team provides comprehensive guidance on all aspects of Australian employment and industrial relations law, offering practical and commercial legal advice, training, and development to help clients thrive in the Australian market.
About Baker McKenzie
Baker McKenzie helps clients overcome the challenges of competing in the global economy. We solve complex legal problems across borders and practice areas. Our unique culture, developed over 65 years, enables our people to understand local markets and navigate multiple jurisdictions, working together as trusted colleagues and friends to instil confidence in our clients. This is an exciting time to join us as we invest in and further develop our organisation, providing rewarding and challenging career opportunities.
Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982, and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.
Baker McKenzie Australia can offer you access to complex, market-leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching, and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.
Diversity, Inclusion & Equity
Baker McKenzie is committed to providing a diverse, inclusive, and equitable culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity, culture, gender, sexual orientation, gender identity and expression, religion, age, disability, carer status, and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program encourages a range of flexible work opportunities for all. We invite you to let us know of any reasonable adjustments you require to equitably participate in the recruitment process or in performing the requirements of this role.
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