UA Scholars Program Coordinator
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Job Number:529247
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Classification:Administrative Generalist 4
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Grade:Grade 77
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Work type:Hybrid, On Campus, Staff Full-time
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Administrative Unit:UofA Enterprise Entities
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School/Business unit:EE Education Trust of Alaska
Location:Anchorage, Fairbanks
Categories: Business/ Administrative/ Personnel, Office/Clerical
Position Summary:
We are in search of a Program Coordinator who cares about people, details, and the impact their work has on Alaska's future. This person will primarily facilitate the day-to-day administration and operations of the UA Scholars Award program and support the work of the Education Trust of Alaska's three 529 education savings plans.
We are in search of a Program Coordinator who cares about people, details, and the impact their work has on Alaska's future. This person will primarily facilitate the day-to-day administration and operations of the UA Scholars Award program and support the work of the Education Trust of Alaska's three 529 education savings plans.
Are you a well-organized, detail-oriented, communicator who thrives on process and workflow management? We are in search of a Program Coordinator who cares about people, details, and the impact their work has on Alaska's future. The program coordinator will facilitate the day-to-day administration of the UA Scholars Award, a scholarship awarded to high school graduates in the top ten percent of their class, communications, and outreach initiatives. You know you are the ideal candidate if you are in tune with the values of high-achieving youth and take seriously the timely completion of assigned tasks, prioritizing workload, and working well with a variety of University, urban, rural, and community members.
As our Program Coordinator, you will work with a team of seven experienced professionals and partners across the state and nation to steward the programs' work.
Answering Alaska's challenge to equip more individuals with the financial resources needed to access, afford, and attain a credential beyond high school and build Alaska's skilled and trained workforce, our team leverages resources to promote and manage the UA Scholars Award program, Alaska 529 education saving plan and outreach initiatives, and the Education Trust of Alaska's national recruitment campaign. As our Program Coordinator, you will provide administrative, marketing, communications, and outreach support to help achieve the department’s program objectives.
You will find room and support to grow within the department and the university system. As a member of the team, you will serve as a resource in developing the department's short and long-term plans.
In this role, your day will include written communication and phone, online, or in-person interactions with a variety of internal and external stakeholders, including program partners, current and prospective students, families saving for future education expenses, enrollment services teams, finance teams, and system office leadership.
To thrive in this role, you must demonstrate strong communication and project management skills. As a collaborator on a small team, you should be an outstanding communicator and willing to jump in to complete any task, contributing to a culture of excellence. You should be able to manage a demanding schedule, inspire future students, and collaborate with others in a professional and positive manner.
As you will be managing scholarship records, you should demonstrate a proficient skill level with Microsoft Excel or other data management tools and have outstanding attention to detail. Your skillset should also include proficiency with Google Workplace (e.g., GMail, Google Docs, Google Sheets), standard Microsoft Office products, and Windows OS.
Minimum Qualifications:
High school graduation and three years of progressively responsible office/administrative experience or an equivalent combination of training, education, and experience.
Experience in office management and procedures are necessary skills the successful applicant must already have. Generally, you should demonstrate a high capacity to learn and formulate unique and creative solutions for complex problems with advanced problem-solving and project-management skills. You should also demonstrate an ability to effectively enforce rules and regulations and ensure compliance.
Candidates should possess excellent verbal and written communication skills, be proficient in a variety of Microsoft and Google productivity applications and have the ability to learn new applications. Attention to detail and the ability to organize and track information is required. Equally important are strong organizational and time management skills including the abilities to prioritize, multitask, and adhere to deadlines.
Position Details:
This position is located on the University of Alaska Anchorage (UAA) campus, or the Troth Yeddha' Campus (UAF in Fairbanks, AK), and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.
Please attach a resume, cover letter, and the names and contact information of three (3) professional references with your application.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Terra Preslan, UA System Office HR Coordinator, at ua-so-hr@alaska.edu or 907-450-8261.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
