Administrative Assistant
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Job Number:529374
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Classification:Administrative Generalist 3
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Grade:Grade 76
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Work type:On Campus, Staff Full-time
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Administrative Unit:University of Alaska Fairbanks
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School/Business unit:UAF Community and Technical College
Location:Soldotna
Categories: Business/ Administrative/ Personnel, Office/Clerical
Position Summary:
Mining and Petroleum Training Service (MAPTS) is recruiting for an Administrative Assistant based at its main branch in Soldotna on the Kenai Peninsula Campus.
MAPTS provides health, safety, and environmental training for industry in Alaska. We offer mine camps, as well as pressure control training in IADC well control, MSHA compliance, and more. We are seeking an individual who takes pride in their work and who will play a key role in the day-to-day operations of MAPTS, providing support across all MAPTS departments. If you want to be part a team providing a dynamic mining and petroleum educational experience, consider applying today!
Mining and Petroleum Training Service (MAPTS) is recruiting for an Administrative Assistant based at its main branch in Soldotna on the Kenai Peninsula Campus. MAPTS provides health, safety, and environmental training for industry in Alaska. We offer mine camps, as well as pressure control training in IADC well control, MSHA compliance, and more. We are seeking an individual who takes pride in their work to play a key role in the day-to-day operations of MAPTS, providing support across all MAPTS departments. If you want to be part of a team providing a dynamic mining and petroleum educational experience, consider applying today!
To thrive in this role you will use your familiarity with MAC and PC-based operating systems and with database entry to support students and staff in their educational pursuits. The successful candidate will utilize their excellent customer service skills to be responsive to phone and email inquiries from students, staff, industry partners, customers and clients. They will excel in communicating in a professional, clear and consistent manner across the diverse population served by MAPTS.
Minimum Qualifications:
High school graduate and 1 year experience in office administration, or the equivalent combination of training and education is required. The ideal candidate will have some college coursework and at least two years’ experience in office administration.
Position Details:
This position is located on the Kenai Peninsula Campus in Soldotna, Alaska. This administrative assistant position requires in office / on-site work; this is not a remote work opportunity. Occassional travel may be required. This is a full-time, term, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 76, based on education and experience.
Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
To complete your application please attach the following:
- Resume
- Cover letter detailing qualifications for this position
- Three (3) professional references to include the name, professional relationship, email address and contact phone number
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Dianna James, UAF CTC Director of Operations, at drjames3@alaska.edu or 907-455-2843.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage Campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay Campus, Kenai Peninsula College - Kenai River Campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
