Office of Academic Affairs (OAA) Administrative Assistant
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Job Number:529415
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Classification:Administrative Generalist 4
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Grade:Grade 77
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Work type:Staff Full-time
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Administrative Unit:University of Alaska Anchorage
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School/Business unit:UAA Matanuska Susitna College
Location:Palmer
Categories: Business/ Administrative/ Personnel, Academic Advising/Student Support & Services
Position Summary:
Join our dynamic team in the Office of Academic Affairs, where your organizational skills and dedication to student success will make a significant impact! In this multifaceted role, you'll play a crucial part in supporting faculty and student achievement, managing student discipline processes, and ensuring compliance with essential regulations. Additionally, you’ll assist in developing community education programs, coordinating course schedules, and addressing registration issues to enhance community engagement, grant writing and workforce development. If you're passionate about fostering a positive academic environment and possess a keen eye for detail, this is the opportunity for you!
Mat-Su College (MSC), in collaboration with the University of Alaska Anchorage (UAA), is seeking an Administrative Assistant to join our dynamic team in the Office of Academic Affairs. In this position your organizational skills and dedication to student success will make a significant impact! In this multifaceted role, you'll play a crucial part in supporting faculty and student achievement, managing student discipline processes, and ensuring compliance with essential regulations. Additionally, you’ll assist in developing community education programs, coordinating course schedules, and addressing registration issues to enhance community engagement, grant writing and workforce development. If you're passionate about fostering a positive academic environment and possess a keen eye for detail, this is the opportunity for you!
To thrive in this role, applicants should possess strong organizational and administrative skills, demonstrated through at least three years of progressively responsible office experience. Excellent written and verbal communication abilities are essential for coordinating with faculty and students effectively. Familiarity with course programming, compliance regulations, and HR experience will be advantageous, along with a proven capacity for maintaining confidentiality and managing sensitive information. The ability to work independently, prioritize tasks, and troubleshoot issues will be critical for success in this dynamic and varied position.
Minimum Qualifications:
High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.
Preference of Associate's degree and three years progressively responsible office/administration experience OR Bachelor's degree and one year responsible office/administration experience.
Position Details:
This position is located on the Mat-Su College campus in Palmer, Alaska. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.
Applications will be reviewed on a rolling basis until a successful candidate is identified. The first review date will be September 30, 2024. To be sure that your application is reviewed, please apply before 11:59pm on September 29, 2024.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Micah Horning, Staff HR Coordinator, at mjhorning2@alaska.edu or 907-746-9334.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
