Policy and Projects Officer (003526 & 003203)


Department of Premier and Cabinet
Keeping Children Safe
COI Coordination Taskforce
Applications must be submitted by

Position details

Applications close:

AEST

Award/Classification:

Tasmanian State Service Award - General Stream Band 5

Salary:

$99,482.00 to $104,352.00 per annum

Employment type:

Permanent, full-time

Region:

South

Location:

Hobart

Job description:

Provide administrative and coordination support for the management of grant agreements, stakeholder engagement, and governance activities within the Keeping Children Safe reform program. This includes liaising with non-government organisations, supporting effective use of the SmartyGrants system, and providing high-level administrative support for meetings and reporting processes.

Having a diverse workforce that represents the wider Tasmanian community is very important to us and we actively encourage applications from people with disabilities, from culturally and linguistically diverse backgrounds, people who may identify as LGBTQI+, and all genders. We recognise the value, unique skills and knowledge that Aboriginal employees bring to the workplace and welcome and encourage applications from Aboriginal people.

We are committed to putting the rights and wellbeing of children and young people at the centre of what we do. We will employ the right people. We will embed a culture of self-reflection and continuous improvement. We will have the courage to change what needs to be changed. We will regularly review our policies and structures through a child and youth safety lens. Our people will be equipped with the skills to recognise and respond to signs of harm. We are growing a culture where everyone takes responsibility, shares information, and speaks up if something doesn’t seem right. Together, we’re creating a place where all children and young people are safe from harm.

We support reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We understand that people have different needs to manage their work and life and to support people we embrace the benefits of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight

73.5 hours - flexible options available. 

Duties

  1. Coordinate and track the administration of grant agreements using the SmartyGrants system, including monitoring deadlines, following up reporting obligations, and maintaining accurate records.
  2. Liaise with funded service providers to ensure compliance with grant deed requirements, including reviewing progress reports, providing feedback, and negotiating variations or extensions where required.
  3. Support system-level improvements to grant administration and information management, including acquiring and applying technical knowledge of the SmartyGrants system (training will be provided).
  4. Provide high-level administrative support for whole-of-government meetings and working groups, including scheduling, preparing meeting papers, taking minutes, and managing action items.
  5. Assist in the preparation of reports, correspondence, and briefing materials to support oversight of grant delivery and stakeholder engagement.
  6. Support the broader work of the team by contributing to administrative and coordination tasks as required, including document management and internal reporting processes.
  7. Undertake other duties as required, within the scope and classification level of the role.

 

Desirable Requirements

Experience in public administration, project support, community services or a related field.

Download the Statement of Duties and any Associated Documents

Download File SOD - Policy and Projects Officer - 003203.DOCX

Download File SOD - Policy and Projects Officer - 003203.pdf

Download File Advice for applicants for positions at DPAC.docx

Download File Advice for applicants for positions at DPAC.pdf

How to apply

Electronic submission of application is preferred, please click the blue 'Apply Now' button.

You will be prompted to upload a 1-2 page short application outlining your experience, skills and knowledge as they relate to the Statement of Duties and a resume.  

Please note that we do not require a separate statement addressing the selection criteria.

If you have any difficulty uploading your application, please contact us prior to the closing date on (03) 6165 9920.

For more information

Sam Gunner
Director, Youth Justice Reform (Partnerships)
Sam.Gunner@dpac.tas.gov.au

Refine search

Employment type

Regions

Categories

Agencies

  1. Review the Statement of Duties and consider if you meet the requirements.
  2. Speak to the Contact Officer if you have any questions.
  3. Submit your application including any additional documents as specified in each individual job vacancy notice.