Position Function:
Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties.
Salary Grade: 12
Please see Staff Compensation Structure for salary ranges.
Anticipated Appointment Date:
July 1, 2024
Essential Duties and Responsibilities:
1. Reconciles and assists with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
2. Maintains an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepares requisitions for purchases; communicate with vendors for prices, bids, and other information.
4. Prepares journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
5. Transfers funds between accounts following established guidelines.
6. Prepares various accounting schedules, statements, and reports for monthly and annual reporting.
7. Reconciles division financial records with university accounting records.
8. Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
9. Maintains files and records in support of accounting data.
10. Performs departmental ITS functions.
11. Performs related duties as assigned.
12. Oversees and/or performs a range of diverse and sometimes complex activities for the Center for Cyber Education.
13. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit departmental documentation including policies, procedures, plans, contracts, and agreements.
14. Assists in problem solving, program/project planning, development, and execution of stated goals and objectives.
Minimum Qualifications:
High School Diploma
4-6 years of Experience Directly related to the duties and responsibilities specified
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
Knowledge, Skills, and Abilities:
• Knowledge and previous experience using spreadsheet software program.
• Ability to operate computer keyboard and 10-key electronic calculator.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
Instructions for Applying:
Applicants apply online at www.msujobs.msstate.edu by submitting an application, resume, and cover letter.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
