Position Function:
Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.
Salary Grade: 11
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The Department of Poultry Science Department is one of six stand-alone poultry science departments in the country and is housed in a new state of the art building accompanied by a 12-acre research farm adjacent to the main campus. Facilities include a feed mill, hatchery, layer facility, numerous broiler research houses, a BSL-2 live bird research facility, and a processing plant. Also, two commercial houses are located on site. More information is available at the departmental website at http://www.poultry.msstate.edu.
Anticipated Appointment Date:
September 2025.
Essential Duties and Responsibilities:
1. Performs a wide range of clerical and administrative tasks, including those of a confidential nature.
2. Manages the department and administrator’s calendar; coordinates logistics for departmental events, meetings, and functions.
3. Serves as the department’s human resources liaison and oversees payroll processing.
4. Processes departmental invoices and payments.
5. Answers incoming calls, directs them appropriately, takes messages, and provides general information to callers.
6. Evaluates and improves administrative practices such as recordkeeping systems, office workflows, and performance standards; stays current with trends in administrative operations.
7. Coordinates the collection and preparation of operating reports utilizing word processing, spreadsheet, and database software.
8. Develops, implements, and maintains office procedures and policies aligned with the Department’s, College’s, Unit’s and University’s mission and goals.
9. Creates, organizes, and maintains files, records, databases, and other documentation; manages data and performs standard analysis and reporting tasks.
10. Performs other duties as assigned.
Minimum Qualifications:
Education: High school diploma.
Experience: Four (4) years directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
Knowledge, Skills, and Abilities:
* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, current resume and the complete contact information for at least three professional references.
Screening Date:
August 28, 2025, until filled.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
