Position Function:
Independently manages and oversees the activities of the Vice President of a major, multifaceted division of the University. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact.
Salary Grade: 14
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The Division of Student Affairs is dedicated to fostering a welcoming and supportive environment where students thrive. We prioritize their success, well-being, and growth through programs, services, and experiences that nurture personal development and academic achievement. Our commitment is to empower every Bulldog to excel in their journey, make meaningful contributions to campus, and to prepare them to lead in their lives after college.
Essential Duties and Responsibilities:
1. Serves as the primary point of initial contact on any matter directed to the office by University and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
2. Receives, screens, evaluates, and determines appropriate response to written correspondence received by the office; independently formulates and disseminates written responses as appropriate.
3. Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems.
4. Manages special programs for the office principal, some of which may have University-wide impact.
5. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations.
6. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
7. Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned.
8. Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position.
9. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
10. Participates in various committees and professional organizations.
11. Oversees the planning and coordination of key special events for the office principal.
12. Performs miscellaneous job-related duties as assigned.
Minimum Qualifications:
Education Bachelor’s degree* in Business or other related discipline
Experience (yrs.) Seven years’ directly related to the duties and responsibilities specified
*Any equivalent combination of education and/or experience will be considered for this position.
Preferred Qualifications:
Administrative experience supporting executive officers in a University setting
Knowledge, Skills, and Abilities:
• Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community.
• Records maintenance skills.
• Conflict resolution and/or mediation skills.
• Information research, analysis, and evaluation skills.
• Broad knowledge and understanding of University policies and procedures.
• Knowledge of office management principles and procedures.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Project management skills and the ability to resolve complex problems and issues.
• Knowledge of budget preparation and fiscal management.
Working Conditions and Physical Effort
• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
MSU jobs website
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
