Position Function:
The Office Associate serves as a key point of contact for the Office of Fraternity & Sorority Life & Center for Student Activities suite helping with questions, concerns, and providing general information. Working in a fast-paced environment at a large public university, this role provides exceptional customer service. The Office Associate plays an important role in supporting the student experience, university events, and internal department operations.
Salary Grade: 09
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Area of Specialization:
Center for Student Activities
Essential Duties and Responsibilities:
Front Desk Operations: Serves as a primary point of contact for the Office of Fraternity & Sorority Life and Center for Student Activities. Answers phones, responds to emails, sorts incoming and outgoing mail for distribution, greets visitors, and provides accurate information related to campus events, services, and university policies.
- Clerical Duties: Helps with the reconciliation in areas that can be confidential in nature such as, but not limited to procurement cards purchase, simple billing, cash receipt activities, and travel arrangements.
- Administrative Support: Generates reports, maintains filing, and assists with office purchases. Ensures all policies and procedures are followed in all five of the departments served by the central business group. Assists in creating and maintaining office manuals.
- Office Management: Operates standard office equipment and assists with general office functions, including ordering supplies and maintaining organized files and records.
- Miscellaneous job-related duties as assigned.
Minimum Qualifications:
High Diploma or GED
Preferred Qualifications:
3 years of experience in directly related areas and duties.
Knowledge, Skills, and Abilities:
Ability to maintain records
Maintain and schedule appointments
Organize and coordinate meetings
Superior written and verbal skills
Proficient in basic office equipment and software applications.
Working Conditions and Physical Effort
-Be able to occasionally lift up to 20 lbs
-Typical work schedule is Monday - Friday from 8am - 5pm. However, some nights and weekends may be required occasionally.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Application
Resume
List of 3 references
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
