Position Function:
Perform and/or oversee a variety of associated academic activities for the Assistant Dean for Graduate and Online Education, the Associate Dean for Academics, and the Dean in the Bagley College of Engineering in graduate and undergraduate online learning.
Salary Grade: 14
Please see Staff Compensation Structure for salary ranges.
Essential Duties and Responsibilities:
The following essential duties represent the major duties of this type of position. Specific duties and responsibilities may vary based on college needs. Other duties may be assigned consistent with the knowledge, skills, and abilities required for the job. Not all of the duties may be assigned to a position.
1. Coordinate online academic programs and courses with academic units and administrative offices. Ensure delivery of online programs is equal to the same level of quality and expectations as main-campus programs and courses.
2. Ensure the integration of online students into the academic setting and provide them with appropriate student support.
3. Coordinate scheduling-related activities with the academic units within the college, across the university, and with the Office of the Registrar. Set course offerings with room assignments to ensure that faculty and student technology needs are met. Scheduling must meet faculty expectations for course delivery and technology availability.
4. Develop, update, and maintain student information for online education students. Ensure appropriate utilization of resources.
5. Coordinate with external partners (Center for Distance Education, Center for Teaching and Learning, etc.) to provide necessary support and resources to prospective and current online students and faculty.
6. Assist the Assistant Dean for Graduate and Online Education with the advancement of graduate recruitment programming, such as the Thrive in Five program and GradPath program, to ensure online student participation.
7. Coordinate with the Publications Office and other stakeholders to produce online education marketing and recruitment materials. Coordinate the creation of online educational promotional and recruitment materials, including print, digital, and promotional products.
8. Coordinate, plan, and execute online appreciation events for current students and information workshops for prospective students.
Minimum Qualifications:
Bachelor’s degree in an area that aligns with one or more of the essential duties and responsibilities listed above. One to four years of experience working with students and student record systems.
Preferred Qualifications:
1. Master’s degree.
2. Proven strength in customer service.
3. Working knowledge of Banner or a similar student information system.
4. Recent experience in developing and/or managing distance programs, analyzing data, providing training, and coordinating with faculty and students.
5. Knowledge of current trends and practice in distance education, including an understanding of course delivery technologies; exemplary communication, interpersonal, and analytical skills; and ability to interact with a range of campus personnel and offices, faculty, students/participants, and the public at large.
6. Skills to facilitate the expansion of the online engineering programs through the recruitment of excellent students from across the state, region, and country.
7. Experience in and working knowledge of various software utilized in online education, such as Canvas, Webex, and basic knowledge of networking.
8. Experience with MyState (or similar) student management system.
9. Sufficient interpersonal skills to handle sensitive and confidential student matters.
10. Knowledge of academic policies and the ability to accurately and effectively interpret, communicate, and implement policy.
Knowledge, Skills, and Abilities:
1. Organizing and coordinating skills.
2. Ability to maintain confidentiality of records and information.
3. Ability to understand and follow specific instructions and procedures.
4. Ability to create, compose, and edit written materials.
5. Ability to be an effective member of a dedicated, hard-working team focused on the success of students.
6. Availability for some overnight travel.
7. Skill in the use and operation of basic office equipment.
8. Word processing and/or data entry skills.
9. Ability to communicate effectively, both orally and in writing.
Working Conditions and Physical Effort
Work is typically performed in a standard office environment. No or very limited exposure to physical risk. Limited physical effort is required. Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Applicants must apply online at www.msujobs.msstate.edu by submitting a cover letter that outlines their experience and vision for this position, a curriculum vitae, and the names and contact information of at least three professional references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
