Position Function:
The Program Coordinator for the Office of the Provost and Executive Vice President will support the vision and mission of the Provost Office by managing projects, assisting with basic business functions, and providing basic office administrative support..
Salary Grade: 14
Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Coordinates and manages low-enrollment review processes for academic courses across all academic terms; develops tracking processes, monitors enrollment status, and follows up to support timely course enrollment decisions.
2. Manages electronic forms (eForms) processing ensuring accuracy, completeness, and timely routing for approvals; resolves issues, and supports continuous workflow.
3. Supports the maintenance web-based faculty database, including data entry, updates, and report generation; collaborates with ITS to support system functionality.
4. Serves as backup for inventory control, including tracking, documentation, and coordination as needed to support office operations.
5. Provides backup support for travel, including travel authorizations, reimbursements, and compliance with university travel policies during periods peak workload.
6. Assists with budget review and reconciliation, supporting short turnaround timelines and coordinating with Academic Fiscal Affairs to ensure deadlines are met.
7. Provides operational support across multiple projects and initiatives within the Office of the Provost and Executive Vice President, contributing to workload balancing during high-demand periods.
8. Performs other duties as assigned.
Supervisory Responsibility
This position does not have supervisory responsibility.
Minimum Qualifications:
Bachelor's degree in accounting, finance, business or management and 1 year of experience directly related to the duties and responsibilities specified.
Knowledge, Skills, and Abilities:
• Knowledge of academic administrative operations, enrollment processes, and university business procedures.
• Skill in coordinating multiple projects, workflows, and deadlines in a fast-paced, high-volume environment.
• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively across organizational levels.
• Analytical and problem-solving skills, including the ability to monitor data, identify issues, and support decision-making.
• Ability to work independently, adapt to changing priorities, learn new systems, and maintain accuracy and confidentiality.
Working Conditions and Physical Effort
• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.
Instructions for Applying:
All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, current resume, and the complete contact information for at least three professional references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
