Position Function:
The Program Coordinator supports the implementation and tracking of specific project activities and deliverables for a large 5-year grant. Primary responsibilities include (a) managing logistics, (b) maintaining a schedule for all project deadlines, (c) assisting with the implementation of an existing project work plan, (d) copy-editing and formatting written products, and (e) collecting and compiling program evaluation and other relevant data. The major objective of the position is to ensure that all planned grant activities occur seamlessly and within the specified timelines. This is a benefits-eligible, part-time position working an estimated 60% FTE.
Salary Grade: 14
Please see Staff Compensation Structure for salary ranges.
Department Profile:
https://blind.msstate.edu
Essential Duties and Responsibilities:
• Maintain a calendar, action plans, and workflows for the OIB-TAC project to help ensure the completion of the objectives, activities, and measurable outcomes required by the grant.
• Develop relationships with and maintain communication with external constituents, including program managers from each state, and collaborators.
• Maintain contact lists and manage a listserv. Assist with the development of weekly news briefs by gathering information from internal and external stakeholders, under the supervision of the project director.
• Compile and organize information for quarterly and annual reports to the funding agency and stakeholders.
• Manage logistics for project events, including an annual conference, meetings, provision of CEU certificates, and training activities.
• Attend multiple recurring meetings with external stakeholders, operate Zoom video conferencing software, and assist with other tasks as assigned by the project director.
• Copy-edit and format documents, reports, and PowerPoints.
• Build surveys in Qualtrics and retrieve and organize the data collected.
• Assist as needed with travel arrangements and manage travel receipts and reimbursement for project-related travel.
• Coordinate program evaluation activities, including assisting with data collection and data management, under the supervision of the project director.
• Occasional travel to help implement conferences and meetings.
• Perform related duties as assigned.
Minimum Qualifications:
Bachelor's degree in Business Administration, Management, Social Work, Counseling, or related field requiring adaptive problem-solving or project planning.
Two years of experience related to the job duties and responsibilities specified.
Preferred Qualifications:
• Master’s degree
• Experience with online survey development software such as Qualtrics
• Experience using Excel for tracking data and statistics
• Ability to conduct and interpret basic statistical analyses
• Experience with event planning and management
Knowledge, Skills, and Abilities:
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of stakeholders in a diverse community.
• Expertise in evaluating and editing the content, structure, grammar, and format of written material produced for a range of purposes.
•Expertise in the use of Microsoft Office products and Zoom (or similar video conferencing software).
• Ability to communicate effectively, both orally and in writing.
• Logistical skills, including the ability to plan and coordinate multiple projects and events.
• Advanced time management skills, organizational skills, and attention to detail
• Ability and interest in establishing rapport with external project constituents.
• Skill in organizing resources and establishing priorities.
• Ability to use independent judgment to prioritize work tasks to meet project objectives.
Working Conditions and Physical Effort
• Work is typically performed in an interior/office work environment.
• No or minimal exposure to physical risk.
• No or little physical effort is required.
• Meeting deadlines and coordinating unrelated activities are critical to the position; which involves problem-solving or similar interactions involving emotional issues or stress regularly.
• Job frequently requires sitting, reaching, talking, hearing, and handling objects with hands
Instructions for Applying:
Please follow both steps for applying for the position. Email your letter of application, resume or curriculum vitae, and names and contact information for at least three references to nrtcjobs@colled.msstate.edu. Additionally, apply through the university's job website at: https://explore.msujobs.msstate.edu, PARF Number 510259 (job title – Program Coordinator, NRTC, Part-time). For more information about our center, view the NRTC website at https://blind.msstate.edu.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
