Position Function:
This position plans and coordinates the activities of multiple projects and grants under the general direction of the Director of CAVS Extension at the Canton, MS location. Responsibilities include supporting projects across all phases, planning, implementation, monitoring, and reporting, and providing administrative and coordination support to project teams. The Project Coordinator also supports marketing and outreach efforts related to programs, training, and funded initiatives, including coordination of communications, materials, and stakeholder engagement. This role enhances project communication, organization, delivery, compliance, evaluation, and visibility to ensure effective execution and impact of funded programs.
Salary Grade: 13
Please see Staff Compensation Structure for salary ranges.
Department Profile:
The Center for Advanced Vehicular Systems Extension (CAVS-E), headquartered in Canton, MS, maintains a strong interaction with industry and is focused on providing engineering services to manufacturing-based industries. Major activities include teaching professional development workshops, conducting on-site projects and technology transfer. The Center's ultimate objective is to assist the state in technology based economic development through projects and training with MS companies.
Essential Duties and Responsibilities:
1. Stays abreast of project goals and deadlines and tracks team’s progress toward meeting deliverables.
2. Communicates with funding agency representatives and stakeholders as coordinated with the PI and grant administrators.
3. Promote the Center’s offerings to key stakeholders through marketing, social media, and industry events serving to increase center visibility.
4. Assist in the coordination of professional development training.
5. Assist in the development of systems and procedures to improve the efficiency of the Center.
6. Coordinates logistics for the project team (e.g., training, travel, meeting schedules).
7. Supports and assists with delivering training events.
8. Ensures data collection and storage and assists with processes as needed.
9. Communicates with team members, manages any conflict, and promotes relationships that facilitate collaboration and enhance team performance.
10. Provides supervision to team members as appropriate.
11. Verifies that staff time and effort align with budget and project parameters.
12. Assists with reporting required by funding agency, involving team members in the process.
13. Coordinates with appropriate support staff in tracking expenses, making purchases, and managing project budget resources.
14. Supports and assists with developing project deliverables (e.g., presentations, manuscripts, curricula, research, evaluations).
15. Provides technical assistance as required by position.
16. Performs similar or related duties as assigned or required.
Minimum Qualifications:
Level I Bachelor’s degree in a related discipline. No experience required.
Level II Bachelor’s degree in a related discipline plus 2 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Level III Bachelor’s degree in a related discipline plus 4 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Senior Bachelor’s degree in a related discipline plus 6 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Preferred Qualifications:
• Strong customer service skills and the ability to interact effectively to tactfully resolve conflicts that can arise when interacting with a wide variety of people where short lead times and inherent scheduling conflicts may occur.
• Strong critical thinking and problem-solving skills as well as the ability to multi-task in a fast-paced environment.
• Ability to work within broad objectives, thus requiring minimal supervision.
Knowledge, Skills, and Abilities:
• Experience with Microsoft office suite (i.e. Word, Excel, PowerPoint) and Adobe software.
• Ability to read and write critically with enhanced clarity and comprehension.
• Ability to break down complex tasks and organize components.
• Ability to problem solve and to discover answers and solutions as needed.
• Ability to monitor closely, evaluate progress, and redirect as needed.
• Ability to work well with funding agencies, stakeholders, and partners.
• Strong interpersonal, communication and conflict management skills that promote collaboration among stakeholders.
• Timeline management skills.
• Openness to learning new things.
• Sharp focus and attention to detail in multiple processes.
• Budget comprehension and tracking skills.
• Ability to follow the Uniform Guidance (OMB Circulars).
• Records maintenance skills.
• Spreadsheet, word processing, and presentation software skills.
Working Conditions and Physical Effort
1. No unusual physical requirements.
2. Occasional and/or light lifting are required, and nearly all work is performed in a comfortable indoor facility.
3. Frequent - Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; irregular hours may be anticipated; meeting of deadlines and coordination of unrelated activities are key to position.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
5. Job requires standing, stooping, kneeling and crouching.
6. Vision requirements: Ability to see information in print and/or electronically.
7. Hearing requirements: Heavy telephone contact requires ability to hear and respond to telephone conversations.
8. Limited travel may be necessary to participate in required training or industry conferences/meetings.
Instructions for Applying:
Apply online at www.jobs.msstate.edu by submitting a cover letter, resume, two letters of recommendation, and copy of your current transcripts. Any social security numbers included on requested transcripts should be redacted prior to submitting online.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
