Position Function:
Provide administrative support for the MMESC by performing a variety of accounting duties.
Salary Grade: 12
Please see Staff Compensation Structure for salary ranges.
Department Profile:
As a land-grant university, MSU is proud to have the Mississippi Migrant Education Service Center, which serves agricultural families throughout the state. The Mississippi Migrant Education Service Center is a federal program that offers supplemental and supportive educational services to ensure that migrant children have access to all opportunities that a public education offers. The Mississippi Migrant Education Service Center is funded through the Mississippi Department of Education.
Essential Duties and Responsibilities:
1. Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing.
2. Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
4. Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
5. Transfer funds between accounts following established guidelines.
6. Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
7. Reconcile the MMESC financial records with university accounting records.
8. Gather data for budget preparation and inventory reports; prepare or assist in the preparation of the annual budget, and procure all supplies, furniture, and office equipment.
9. Maintain updated files and records in support of accounting data and have all documents ready and available.
10. Perform related duties as assigned by the MMESC Director such as inventory, building management, MSU compliance trainings to staff, and in-house policy development.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): 4-6 years, directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year of relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
3. Bilingual in English and Spanish. Fluent in Spanish.
4. Experience working with diverse groups.
Knowledge, Skills, and Abilities:
* Knowledge and previous experience using spreadsheets and other appropriate software programs.
* Ability to learn and operate necessary technology.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
Instructions for Applying:
Submit cover letter, resume, and application at https://explore.msujobs.msstate.edu.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
