Position Function:
The Inventory & Property Control Manager serves as the contact for all property control, fleet management, physical security, key and card access management, and all shipping/receiving
functions for MSU Meridian.
Salary Grade: 14
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
https://www.meridian.msstate.edu/
Essential Duties and Responsibilities:
The below are intended as illustrations of the various types of duties and responsibilities
assigned to the Inventory & Property Control Manager position. The absence of specific
statements of duties and responsibilities does not exclude the assignment of other duties
suitable for this position.
Inventory:
1. Serve as department liaison to MSU Property Control.
2. Provides direct oversight of MSU Meridian’s property control management.
3. Ensure accurate and timely submission of acquisitions, disposals, and transfers of property.
4. Coordinate all equipment trade-ins to ensure proper accounting of property.
5. File Police reports for any lost/stolen equipment as needed.
6. Responsible for the coordination of all property audits to ensure compliance with state, federal, and university regulations.
7. Use Banner to ensure accountability, accuracy, and balance of funds designated as inventory expenditures.
8. Maintain property database with all inventory items and history.
9. Manage property control from receipt of item to distribution to disposal.
10. Explore better methods of inventory control.
Fleet Management:
11. Serve as Fleet Administrator.
12. Ensure proper care and upkeep of fleet.
13. Manages fuel PIN maintenance through MSU Transportation and Fuelman by issuing and revoking access for employees as needed.
14. Manage maintenance and fuel records and supporting data entry in the MSU Property Control database system in a timely manner.
15. Coordinate purchase of new vehicles for MSU Meridian, including ensuring compliance with purchase regulations, gathering quotes, processing orders, affixing proper MSU identification to vehicle, and all other fleet and inventory related duties.
16. Maintain employee information for use with inventory, fleet management, keys, card access, alarm control, and phone lists.
Physical Security:
17. Function as Key Control Manager.
18. Work with the university Key Shop to ensure proper designation of keys to new spaces.
19. Issue and maintain database records of all keys.
20. Maintain Access Control for all spaces, granting and revoking access as needed.
21. Responsible for confidential alarm code maintenance.
Minimum Qualifications:
Education: Bachelor’s degree Business or a related field and Experience (yrs.) 3-5 years
Substitutions allowed: Any combination of education and experience approved by HRM.
Knowledge, Skills, and Abilities:
1. Experience with Microsoft Office applications (Access, Excel, and Word).
2. Skill in organizing resources and establishing priorities.
3. Meets time sensitive task and project deadlines.
4. Ability to concentrate for long periods of time.
5. Possess supervisory experience.
6. Self-motivated and pays attention to detail.
7. Strong interpersonal and communication skills.
8. Ability to work effectively with a wide range of constituencies in a diverse community.
Working Conditions and Physical Effort
1. Limited physical effort required.
2. Ability to work effectively with a wide range of co-workers, administrators, outside
departments, and vendors
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, resume, and the complete contact information for at least three professional references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
