Accounting Clerk II
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Job no: 1016713
Work type: Support Staff
Personnel Sub Area: CT- Clerical Tech.
Pay Grade: 08
Major Administrative Unit / College: Residential And Hospitality Services
Department: Rehs Facilities 40001031
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Office/Clerical Support, Residential and Hospitality Services, Clerical Technical- CT, Full Time (90-100%), Union
Position Summary
POSITION DESCRIPTION
Oversee accounting processes of a department or unit, process and deposit cash receipts, and supervise student employees to provide accurate accounting records and services.
- Maintains accounting functions of a Department or Unit, including fund transfers, expenditures, collections and personnel actions.
- Approves expenditures from accounts, assesses eligibility for services, maintains individual and cumulative record information and makes daily deposits.
- Maintains, prepares and types related reports.
- Interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct.
- Interviews, hires, trains, and supervises student employees and maintains payroll records.
- Evaluates data from various sources and updates the Department's accounting database in order to facilitate the retrieval of information.
- Processes payroll deductions for salary and student employees.
- Performs duties normally associated with an Accounting Clerk I in order to complete necessary work.
Communications – Interpersonal Relationships
- Accountants/Accounting Department - in order to receive approvals, clarify and correct information and resolve account numbers and ledger problems.
- Supervisor - in order to obtain approval for equipment purchases, review proposed policy and procedure changes and generate special reports.
- Departmental Personnel - in order to resolve discrepancies and verify expenditures, answer regulation and procedural questions, distribute forms and provide documentation on charges and reports as needed.
- University Administrators - in order to exchange and request information for reports, submit reports and resolve budget and procedural problems.
- Vendors/Salespeople/Contractors - in order to request refunds, submit reports, request invoice corrections, interpret billings and change orders.
- Students/Public - in order to resolve billing problems, collect past due receivables and request additional information.
- Investigators/State Agencies - in order to discuss financial statements, payments, billings, budgets and policies and procedures.
Responsibility for the Work of Others
Occasional leader over regular employees and first level supervision over student employees.
Responsibility for the Health-Safety of Others
No assigned responsibility.
Impact on Programs – Services – Operations
Errors in preparing financial, staff productivity and other reports may affect management decisions, which could result in financial losses and adversely affect staff evaluations and insurance coverage. Errors in handling daily cash, deposits and billings could lead to losses of time and resources to the University.
Standard office environment. The job requires moderate physical effort and involves viewing a CRT screen more than 75% of the time
All positions in SLE are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.
Minimum Requirements
Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software; or an equivalent combination of education and experience.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume
Special Instructions
Work Hours
STANDARD 8-5
Bidding eligibility ends January 28, 2025 at 11:55 P.M.
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
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