Working/Functional Title

Office Coordinator

Position Summary

Front Desk and Office Operations - 40%

• Serve as the primary receptionist for the Dean’s Office, greeting and screening visitors, customers, and university stakeholders in a professional and welcoming manner.
• Coordinate daily office operations, ensuring smooth functioning of the front desk and communal spaces.
• Manage office supplies, equipment, and inventory, including processing purchase orders and overseeing annual licensing renewals.
• Maintain and schedule conference rooms, ensuring they are prepared for meetings and events.
• Handle general office maintenance tasks, such as coordinating cleaning schedules and addressing minor office needs.

Administrative Support for Leadership - 20%

• Provide administrative support to senior leaders, college-level directors, and Dean’s Office employees including travel support and reimbursements as necessary.
• Manage complex schedules, including calendar coordination, meeting planning, and travel arrangements (booking and reconciliation).
• Provide administrative support that could entail gathering information, drafting correspondence, preparing reports, and tracking deliverables.

General Administrative Support – 40%

• Support the Dean’s Office faculty and staff, including the Academic Operations team, by preparing documents, maintaining department files, coordinating room and lab scheduling, and assisting with special projects as needed.
• Support the Marketing and Communications team on select administrative matters such as inventory management for both marketing and promotional materials and the Broad College’s online storefront.
• Act as a resource for inquiries, directing them appropriately and ensuring timely follow-up.
• Coordinate with other departments and stakeholders to ensure alignment on administrative needs and projects.
• Provide administrative support for departments and units on an interim basis during times of staff transitions.
• Other duties as assigned.

Minimum Requirements

 knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume

3 Professional References

Work Hours

STANDARD 8-5

Bidding eligibility ends April 2, 2025, at 11:55 PM