Working/Functional Title

Office Coordinator II, CFR

Position Summary

The Opportunity:

The Office Coordinator II will be the primary support for the Senior Director of Foundation Relations and the Senior Director of Corporate Relations and provide support to the central Corporate and Foundation Relations teams. The Office of Foundation Relations and Office of Corporate Relations are responsible for providing leadership and support to MSU’s 29 colleges and units, as they seek to engage and develop strategic funding opportunities and partnerships for the university.   

To effectively support the teams, this role requires an organized, experienced, flexible, and enthusiastic professional who possesses a consistent level of excellent communication and customer service skills. The successful candidate will enjoy a fast-paced environment, be adept at preparing reports, work with a high degree of accuracy, as well as work well under pressure, anticipate needs, and independently prioritize tasks that require immediate attention.

Responsibilities:

Responsibilities for this role include:

• Coordinate, schedule, and confirm meetings and appointments on behalf of the Senior Directors, including standing meetings on behalf of the units.
• Communicate effectively: interact with external constituents (donors and prospects) with a high degree of professionalism, integrity, and personal warmth.
• Given the nature of the meetings and the high level of individuals involved, the scheduling of meetings can be complex; most include multiple attendees who also maintain complex schedules.
• Coordinate meeting logistics and assist with agendas, minutes, presentations, reports, and communications.
• Assist with logistics involved in candidate recruiting, including but not limited to coordinating candidate travel, lodging, itinerary, committee scheduling, and distribution of interview materials and evaluations.
• Manage acknowledgement letters, including coordination with the VP University Advancement and the Office of the President for major gifts.
• Provide clerical support to the Foundation Relations and Corporate Relations teams. This includes requisitions and reimbursements, form and/or document preparation, mail, dissemination of letters sent out to donors from the President, formatting letters and other documents, preparing briefing papers, itineraries and other documents, and ordering supplies.
• Provide Travel support for both the Corporate Relations and Foundation Relations team. This could include arrangements and logistics as well as authorization, reimbursement, and reporting.

Reporting:  

Reports directly to the Senior Director of Foundation Relations

Prospective candidates will have excellent written and communication skills, with the ability to produce business correspondence; solicitation materials; appropriate letters of acknowledgement; proposals to individuals, corporations and foundations; and reports. They will have a demonstrated ability to establish and manage multiple business relationships with complex, multifaceted organizations successfully and simultaneously. Individuals sought for this role will have in-depth knowledge of the breadth of corporate interactions with higher education and with foundation practices. They will also have the ability to understand quickly and translate clearly and succinctly faculty research and its value to potential funders.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in a professional office setting, performing secretarial and administrative tasks, including experience with scheduling meetings, data entry, payroll processing, office machines, email and internet usage or in performing tasks related to the area of employment; experience in word processing, spreadsheet, mail merge, database, calendaring, publishing, and/or presentation software; or an equivalent combination of education and experience.

Desired Qualifications

The optimal candidate will exhibit many of the following skills and abilities: a Bachelor's degree; ability to work under pressure and meet deadlines; advanced knowledge of Microsoft Word, Excel, and PowerPoint; experience working in large databases and developing reports; excellent skills in grammar, writing, and editing; ability to proofread contracts and documents to include understanding basic mathematics; strong organizational skills; demonstrated experience to successfully work independently, as a team, and effectively prioritize workload; desire to understand principles of fundraising and the role of development in a university environment. Proficiency and comfortable with MS Office products, CARL reporting tool, and EBS Systems at MSU; experience in a professional fundraising environment; ability to solve problems and use initiative; demonstrated experience in analyzing, editing, and proofreading complex financial contracts and documents; experience in planning and executing high level events and functions; focused and task oriented; dependable and enjoys collaborating with others and being part of a team environment; outstanding customer service skills; ability to maintain highest level of confidentiality and sensitivity to personnel issues; ability to work effectively under pressure.

If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! We seek driven, successful fundraisers to join our team and contribute to our ambitious campaign.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Special Instructions

If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. 

Screening of applicants will continue until the position is filled.

MSU is an equal opportunity employer, committed to achieving excellence through a diverse workforce and an inclusive culture that encourages all people to reach their full potential. We actively encourage applications from, and nominations of, women, persons of color, veterans, persons with disabilities and other individuals who can contribute to the intellectual diversity and cultural richness at Michigan State University. MSU is committed to providing a work environment that supports employees’ work and personal life and offers employment assistance to the spouse or partner of candidates for faculty and academic staff positions. 

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Work Hours

8 am - 5 pm with possible evenings and weekends

Website

Advancement.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends May 20, 2025 at 11:55 P.M.