Position Summary

Processes purchase orders under $25,000, creates purchase order amendments, resolves invoice discrepancies, gathers and verifies new & existing supplier information.  Serves as a department resource for products and suppliers in order to execute requisitions in compliance with Purchasing’s Standard Operating Procedures and applicable state and federal laws and regulations.  Locates new products and s sources of supply.  Communicates purchasing policies and procedures to departmental representatives.  Serves as a resource to others in resolving problems concerning invoices, suppliers and customer inquiries.

Acts as the lead customer service resource for the Spartan Marketplace helpdesk, resolves customer issues and inquiries, resolves electronic invoice rejections.  Acts as a backup for vendor management team, approves vendor edits, enters new vendor information.

 Duties:

• Processes purchase orders (PO) and PO amendments (POA).
• Reviews, negotiates, and signs contracts (including pricing) within purchasing signature authority and with General Counsel or other management oversight. 
• Expedites and resolves departmental and supplier requests, issues, questions and invoice discrepancies.  
• Gathers, verifies, adds, and updates supplier information for both new and existing suppliers. 
• Communicates purchasing policies and procedures to departmental representatives. 
• Locates new products and sources of supply. 
• Assists with sealed bid openings. 
• Documents cost savings and cost avoidance. 
• Acts as a lead worker by training the back-up vendor approvers and acting as a resource to others in resolving difficult problems.  
• Assists in training new staff on procurement system processes. 
• Analytical work as assigned with oversight. 
• Contract management as assigned with oversight.& nbsp;
• Other duties as assigned. 

This position is "remote-friendly", with the expectation of on-campus presence periodically. This is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Minimum Requirements

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in a customer service environment with basic skills in accounting and communications, web-based research and experience with database and word processing software and/or web applications; or an equivalent combination of education and experience.

Desired Qualifications

• Experience with negotiating.
• Experience reviewing contracts.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, cover letter, and three professional references.

Work Hours

STANDARD 8-5

Website

https://upl.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 06/174/2025 at 11:55 PM