Working/Functional Title
IM West & SRWC Operations Coordinator
Position Summary
Assist with hiring, training, supervising, and evaluating all IM West/SRWC student and part-time team members; determine staffing needs and hire qualified candidates based upon certifications, experience, skills, and ability to contribute to the diverse needs of Michigan State University (MSU) and RSFS; assign, delegate, and prioritize tasks to student and part-time team members; ensure adherence to all MSU and RSFS policies and procedures; assist with fitness equipment-maintenance and repair for RSFS; supervise and provide leadership to students and part-time team members during events, utilizing a student development focus while supervising; assist in oversight of all aspects of facility and event reservations for IM West/SRWC, including 293,000 square feet of indoor space; review and approve all reservation/event requests for internal and external groups with oversight by the Assistant Director, adhering to all departmental standards and providing feedback on priority reservations. Ensure groups follow department and University policies, including but not limited to, protection of minors, insurance, and approved vendors; coordinate and manage facility scheduling for operations, including hours of operation, court availability, and multi-purpose space availability; assist RSFS staff with developing a schedule for formal and informal recreation activities utilizing IM West/SRWC spaces; liaise with external departments to ensure programs meet RSFS guidelines; communicate equipment storage capabilities and arrange access for instructors; assist the Assistant Director with coordinating and scheduling staff for IM West/SRWC events, including set-up and tear down; effectively communicate with RSFS professional staff as it relates to facility rental and scheduling impacts on respective programs and needs; assist with overseeing IM West/SRWC purchases, inventory, and equipment maintenance plans, including sporting equipment, tables, chairs, linens, staging, audio/visual, etc.; assist with researching programming trends and industry standards for event-related equipment and make recommendations for replacement and purchase of new equipment; support the efforts of department initiatives, processes, and procedures; compile information and data in conjunction with monthly, mid-year, and annual reports; assist with creating collaborative programming with other RSFS departments when needed; serve on department, divisional, and/or University committees as assigned; enforce and maintain RSFS policies and procedures as they pertain to usage of facilities.
Minimum Requirements
Knowledge equivalent to a four-year college degree, such as, a bachelor’s degree in business administration, Parks & Recreation, Sports Management, Kinesiology, Exercise Science, Health & Physical Education, one to three years’ experience in intramural programming, event planning, staff supervision, parks and recreation, collegiate recreation programs or related field; or an equivalent combination of education and experience.
Desired Qualifications
Master’s degree in Business Administration, Parks & Recreation, Sports Management, Kinesiology, Exercise Science, Health & Physical Education, or a related field; one year experience scheduling events, programs, and activities; experience scheduling and supervising employees to determine the needs of facility and ensure safe facility operations; experience with fitness equipment maintenance and repair; First Aid/CPR and AED instructor certification.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter, resume, and 3 professional references.
Work Hours
Variable hours including 1st and 2nd shift, evenings, and weekends based on business needs
Bidding eligibility ends July 1, 2025 at 11:55 P.M.
