Careers @ MSU

Position Summary

Responsibilities/Duties: 

• Participate in the development and revisions of program mission, vision, goals, meetings, and ongoing program evaluation activities
• Participate in accreditation activities
• Provides administrative support to department faculty and staff.  Organizes and assists with regularized office procedures as required.

40% – Clinical Education Coordination and Scheduling

• Coordinate with clinical faculty and maintain student clinical rotation schedules, site assignments, elective placements, and related records.
• Facilitate communication with students, faculty, preceptors, and clinical sites regarding clinical education activities and requirements.
• Coordinate clinical placement logistics and maintain records of student placements and clinical opportunities.
• Assist with tracking graduation and program requirements related to clinical education experiences.
• Support orientation, workshops, and educational activities for students and preceptors.
• Coordinate annual and periodic capacity confirmation activities with clinical education partners.

30% – Records Management, Compliance, and Assessment

• Maintain affiliation agreements, contracts, and documentation associated with clinical education partners.
• Collect, verify, organize, and maintain credentialing and compliance documentation for students, preceptors, and clinical sites.
• Maintain clinical education databases, electronic records, and reporting systems.
• Assist with examinations, assessments, certification activities, and distribution of results.
• Coordinate collection of evaluations, surveys, and feedback data supporting program assessment and accreditation activities.
•  Participate in accreditation activities and assist with accreditation reporting and documentation.
• Track renewals and compliance requirements associated with affiliation agreements and contracts.
• Maintain required documentation for external partners, including licensure, certifications, curriculum vitae, provider identification information, and related records.

15% – Curriculum and Educational Support

• Assist faculty with course administration, educational materials, learning management system content, and curriculum-related communications.
• Reserve instructional space and coordinate course logistics as needed.
• Proctor examinations and maintain exam security procedures.
• Develop, update, and maintain educational materials, program resources, handbooks, and related documentation.
• Support curriculum data collection, tracking, and reporting activities.
• Support academic programs through curriculum data management, analysis, and reporting activities.

10% – Reporting, Meetings, and Program Operations

• Prepare, compile, and distribute reports, correspondence, meeting materials, evaluations, and other program documentation.
• Coordinate meeting schedules, agendas, minutes, and follow-up activities.
• Assist with annual reporting, accreditation documentation, and program evaluation processes.
• Support departmental operations, strategic initiatives, and special projects.
• Participate in development and revision of program mission, vision, goals, and ongoing program evaluation activities.
• Assist with invoicing, financial tracking, and administrative processes related to clinical education operations.
• Coordinate annual and periodic evaluation and feedback processes for clinical education partners, students, and preceptors.

5% – Other Duties as Assigned

• Participate in departmental, college, and university events.
• Provide cross-functional support to departmental staff and faculty.
• Perform additional duties as assigned in support of program and departmental objectives.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a bachelor's degree in education, healthcare administration, business administration, human resources, public health, human resources, higher education administration, or a related field; or an equivalent combination of education & experience. Six months to one to year of related and progressively more responsible or expansive work experience and knowledge in program coordination, administrative support, educational administration, healthcare operations, or a related area. 

Desired Qualifications

• One to three years of related & progressively responsible experience in program coordination, administrative support, educational administration, healthcare operations, or a related area.
• Experience using word processing, spreadsheet, database, scheduling, and electronic records management systems.
• Demonstrated ability to coordinate multiple projects and maintain accurate records and meet deadlines.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams.
• Strong interpersonal abilities with excellent verbal and written communication skills to effectively communicate with students, staff, faculty, administrators, and the public.
• Ability to analyze, organize, and report data to support departmental decision making, strong organization skills.
• Experience in higher education, healthcare, medical education, or clinical education environments.
• Experience with accreditation, assessment, reporting, or program evaluation activities.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

STANDARD 8-5

Website

https://pa.com.msu.edu/

The Bidding Eligibility ends on 07/07/2026 at 11:55 PM