Employment Opportunities

This position will serve as the Program Aide to the Undergraduate and Graduate Advisement Coordinator and the Adolescence Education Advisement Coordinator in the Department of Education and Human Development. They will provide pre-advisement assistance and outreach as directed for both undergraduate and graduate students pursuing programs in the department. They will continuously monitor, update, or create new databases or spreadsheets as required to track the undergraduate and graduate students pursuing the teaching programs in education. They will provide weekly, biweekly or monthly summaries or reports to the coordinators or other administrators as required/requested.

Job Functions:

• Run Argos report for all undergraduate students in EHD & SAS (Adolescence Education) who failed required courses or have not maintained a 2.0 GPA. Prepare summary spreadsheet of affected students.  
• Contact either by email or phone any prospective student interested in undergraduate programs in Education and Human Development using SLATE database. Keep record of all contacts made along with summary notes with respect to the prospective student’s intentions.  Share monthly summaries with Academic Advisement Coordinator.
• Assist Academic Advisement Coordinator and Adolescence Education Advisement Coordinator with following up with transfer students planning to attend SUNY Brockport.  
• Plan and conduct the Undergraduate Advising Workshops held each semester prior to the start of the next semester’s registration in collaboration with the EDH graduate assistant.  
• Prepare and continually update the UG Plan of Study spreadsheets used to monitor the number of course seats required in any given semester for course schedule planning.   Reports to be shared upon requests received from the Department Chair, Associate Chair or Academic Advisement Coordinators.
• Prepare and continually update the Undergraduate Student Status Spreadsheets.
• Monitor submission of all Mach Forms submitted for Plan of Study for UG programs in EHD and Adolescence Education.  Exports to be completed from Mach Form (as appropriate or required) into UG Program Plan of Study Spreadsheet.
• Work with the Adolescence Education Advisement Coordinator to assist with advisement, outreach, reports required on an as-needed basis.
• Reach out to prospective graduate students in the Prospects Bin either by email or phone to ask if they have any questions or need additional program-specific information prior to making a decision to submit their graduate application.  
• Reach out to graduate students who have been accepted but have not yet deposited for any given semester.   
• Monitor SLATE on a daily basis to keep track of those candidates accepted/deposited for any given semester.  Prepare and send the welcome-orientation letter via email to the student and scan the letter into the student’s record in Banner.
• Update the Conditions of Admission Master Spreadsheet to include the information specific to that student.
• Prepare and continually update the Graduate Program Plan of Study spreadsheets used to monitor the number of course seats required in any given semester for course schedule planning.  Updates would include exports of Plans of Study from Mach Forms for each of the graduate programs.  Reports to be shared upon requests received from the Department Chair, Associate Chair or Academic Advisement Coordinators.
• Provide weekly, bi-weekly or monthly summaries or reports to the coordinators or other administrators as required/requested.
• Attend bi-weekly department meetings.

COMPETITIVE MINIMUM QUALIFICATIONS:

Candidates must have permanent appointment in a Program Aide classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Program Aide - Brockport location, full-time.

• Experience in the Academic Affairs Division of SUNY Brockport.
• Willingness to seek additional training as needed or required.
• Ability to work with diverse populations.
• Excellent technical skills in use of Microsoft programs including Excel, Word, PowerPoint.
• Excellent writing, interpersonal and communication skills.
• Experience in using Banner, Argos and SLATE.
• Ability to prioritize assignments, multi-task and exercise creative time management with respect to assignments/projects.

$51,857

May be benefits eligible; Find out more about benefits at Careers@Brockport!  This position is not eligible for visa sponsorship. 

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation.  Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

New York State Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations via email at info@goer.ny.gov.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.