Reporting to the Associate Dean of Academic Affairs (Vice Dean), the Faculty Support & Copy Center Coordinator will support faculty and student organizations while managing the daily operations of the Law School’s Copy Center. This role requires strong multitasking abilities, excellent communication skills, and a commitment to confidentially and service in a fast-paced academic environment.
DUTIES AND RESPONSIBILITIES (including, but not limited to):
Essential Duties:
Copy Center Operations
- Operate and maintain high-volume copy/print equipment for faculty, staff, and student needs.
- Coordinate large-scale duplication projects (e.g., exams, course materials, flyers, event documents).
- Ensure timely, accurate printing, binding, and distribution of materials.
- Monitor inventory of supplies (paper, toner, etc.); place orders and schedule maintenance.
- Troubleshoot equipment issues and coordinate vendor service and repairs.
- Handle sensitive academic materials with discretion and accuracy.
Faculty & Student Support
- Provide administrative support to faculty, including document preparation, proofreading, and organized filing to ensure efficient academic operations.
- Support exam administration and maintain student attendance records.
- Serve as the first point of contact for students visiting the Office of Student Affairs.
- Respond to student inquiries via email and in person with professionalism and courtesy.
- Hire, manage, and track student notetakers for accommodated students; ensure timely distribution of notes.
General Office Administration
- Prepare and submit expense reports and payment requests.
- Sort and distribute incoming mail; manage office supply orders and equipment upkeep.
- Contribute to the efficient operation of the front desk and handling of general correspondence.
- Provide support for evening events and extended office hours as needed.
MINIMUM QUALIFICATIONS (education/training and experience required):
Required:
- High school diploma or equivalent.
- Minimum of 2+ years of administrative experience.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and work independently or collaboratively.
- Commitment to diversity and inclusion in an academic setting.
- Ability to effectively navigate the technical aspects of Artificial Intelligence tools and systems.
Preferred:
- Experience in customer service or higher education.
- Familiarity with student information systems and learning management platforms.
- Use AI tools to automate tasks, manage data, and streamline workflows.
- Apply AI for smart scheduling, email automation, document creation, research, and reporting to enhance productivity while bringing strong communication, organization, and problem-solving skills.
PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:
- Some evening hours required (e.g., twice monthly until 6:15 PM).
- Occasional attendance at evening events such as orientation or award ceremonies.
- Must be able to sit at a computer and operate office equipment for extended periods.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.
Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy.
Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at www.widener.edu.
EOE M/F/V/D
