Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

The Student Engagement unit supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

The Student Engagement unit supports student activities at Western including club activities, arts & entertainment programming, community service, and media. We have a robust student employment program where professional staff work with hired student leaders to produce dynamic programs and service that support the university’s mission and vision. The Club Activities Office specifically supports the wide range of student-initiated organizations that speak to student interests, passions, academic pursuits, identities, goals for social change, and more. The Club Activities Office helps clubs form and provides training, support, and resources needed for success.

This position is supervised by the Club Activities Manager and works within the Student Engagement unit, housed in the Viking Union. The position is to provide education, training, and leadership development across campus with emphasis on Accessibility, Diversity, Equity, and Inclusion work which connects into the Bellingham community.

Position Duties and Responsibilities

45% - Club Advising:

Assist with the advisement of over 200 Associated Students (AS) Clubs, which includes supervising one student employee in the AS Club Activities Office (Club Hub) and lead all programming efforts implemented by the office.

• Actively represent the club system within the department and throughout campus, maintaining an awareness of emerging and ongoing issues related to student organizations.- Coordinate planning, logistics, and assessment, with the Club Events Coordinator, of several annual events, which have traditionally included but are not limited to: AS Club Kickoff (fall quarter), AS Club Boost (winter quarter leadership development workshop series), the AS Club Showcase (winter quarter), the annual AS Club Awards event (late spring), and AS Club Renew (spring quarter reflection and transitions event).
• Demonstrate cultural awareness and sensitivity when guiding student groups and individuals through planning processes and when connecting students with campus resources, remaining mindful of the broad range of experiences of the student body and the many intersecting identities held by students.
• Maintain an awareness of legal and risk management issues affecting student activities programming and consult with the WWU Risk Management Office when needed.
• Assist with onboarding, advising, and training new and returning clubs in areas such as event planning, budgeting, recruiting and retaining club members, travel, campus and community resources, risk management, fundraising, policies and procedures, publicity, group development and other areas specific to the needs of individual clubs. Delivery methods may include individual consultation with students, workshops, conferences, print materials, on-line resources, and other formats determined to be effective in reaching students.
• Attend weekly event services planning meeting to provide details of club event planning that help other operational areas such as financial assistance (cash handling, ticket sales, etc.) and service needs (event staff, staging, lighting, sound system, etc.)

20% - Student-Led Funding Committees:

• Advise the AS VP for Student Activities as the Chair of the AS Activities Council and the chair of the Queer Guild Council, as directed by Club Activities Manager, helping to guide the chairs in leadership strategies and equitable processes.- Attend meetings and serve as Advisor for AS Activities Council and AS Queer Guild Council as directed by Club Activities Manager, ensuring a quality experience for participants and effective management of fiscal resources through training, policy interpretation, and process management.
• Demonstrate cultural awareness and sensitivity when guiding student groups and individuals through planning processes and when connecting students with campus resources, remaining mindful of the broad range of experiences of the student body and the many intersecting identities held by students.

10% - Supervision:

• Supervise, hire and train the AS Club Event Coordinator, a student employee position.
• Staff Club Hub Welcome Desk when student staff unavailable to ensure questions are answered.
• Advise search committees for student positions, as assigned by Club Activities Manager.
• Assist in the training of student employees in event planning and implementation, peer advisement, contract negotiation with artists and agents, risk management, assessment, contract approval processes, publicity, policies and procedures, budget management, event evaluation, and inclusive programming.
• Supervision of the Club Finance Coordinator, as needed in the absence of the Club Activities Manager.

10% - Club Outreach and Marketing

Lead Social Media efforts for office to ensure a broad range of communication techniques using the most current resources available.

• Create and disseminate an electronic newsletter with announcements, training topics, and any updates that all clubs will need to be successful.
• Manage an Instagram account using the mostly current and effective strategies for outreach to campus and the public about WWU clubs.
• Assign social media efforts to student staff as needed.

5% - Policy and Procedures:

• Support Club Activities Manager in upholding the University Club Recognition Policy and AS Club Recognition Procedures to include onboarding new clubs.
• Conduct research to develop an informed base of knowledge on resources, trends, and issues related to campus programming, legal matters impacting clubs, social justice, civic engagement, environmentalism, and other areas of interest to students organizing clubs.
• Work with Club Activities Manager to evaluate processes, policies, and procedures that affect clubs and organizational effectiveness in the Associated Students, implementing improvements as efficiently as possible.

5% - Club Advisor Support:

• Revise and maintain methods of communication, training, and support to faculty, staff, and community club advisors that are currently most effective.
• Consistently assess the needs of club advisors to assure needs are met and can serve as a partnered asset to the Club Activities Office

5% - Other Duties as Assigned:

• Participate and engage in regular staff meetings, contributing to strong internal communications and information sharing.
• Maintain and update historical records and files related to assigned advisement areas working with the Records Coordinator for archival.
• Actively participate in projects and activities to support the organization’s mission and objectives. 
• Collaborate with other university departments and community organizations to further organization and university objectives.  

Special Requirements/Conditions of Employment:     

1. The Club Activities Advisor engages in professional development opportunities that support the continued growth of cultural responsiveness and effectiveness in the areas of inclusion, diversity, multicultural and cross-cultural proficiency, and other related topics.
2. The Club Activities Advisor supports the department and the [specific area] with:
   1. An inclusive and culturally responsive environment for staff and students
   2. Development of cultural engagement and responsiveness skills
   3. The delivery of programs that support diversity objective of the University community

***cultural engagement, cultural responsiveness, and the need for culturally bound knowledge is integrated into the fabric of all we do in student engagement, so a percentage doesn't apply here - this is ongoing work with which the incumbent in this position will continually engage within the department.

• High school graduation or equivalent
• Experience effectively advising students and/or young adult leaders of programs, clubs, or organizations to support personal and professional development as well as leadership in decision-making
• Relevant experience as a student, grad student, or professional in club as a member or advisor or within student activities
• Experience working in education, student activities, student affairs, leadership development, government, military, or related field
• Knowledge of and experience in planning, advising, and coordinating events or activities
• Demonstrated experience interacting effectively with diverse populations in a positive and empowering manner
• Demonstrated experience communicating effectively, including written, interpersonal, and public speaking skills
• Flexibility to work occasional weekend and evening hours is necessary as many organization meetings and events occur during these times

• Bachelor’s degree
• Experience working in student activities on a college campus
• Knowledge of and experience in developing and presenting training programs for student leaders and/or employees
• Demonstrated skills or experience with supervision/leadership (this may include full-time or part-time staff, student staff, volunteers, or other experiences that demonstrate an understanding of supporting others in achieving goals or objectives as assigned)
• Understanding of budget management
• Experience using and learning software technology and using social media
• Previous experience assessing and mitigating risk in a campus activities setting
• Knowledge of current resources and trends in student activities, educational, social issues, and entertainment programming
• Knowledge of student leadership and student development theory and their applications in practice

Benefits Overview for Administrative Professional Position.

This Application requires 3 parts:

1. PageUp Application (includes 3 references)

2. Cover Letter

3. Resume

Application materials should directly address your experience related to the position responsibilities and to each required qualification and any preferred qualifications.

Position closes September 24, 2024 at 11:55 p.m.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Prohibiting Discrimination Based on A Protected Class (Interim). Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.