Jobs at Western

Administrative Assistant 2

Apply now Job no: 501864
Work type: Project Part Time, Temporary Part Time
Department: Washington Campus Coalition (3160)
Location: Bellingham, WA
Categories: University Relations & Marketing

Position Title Administrative Assistant 2 (Project)
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the Department

Washington Campus Coalition for the Public Good (WACC) is a coalition of over 45 higher education institutions in Washington committed to advancing the public purpose of colleges and universities, educating students about the workforce and civic leadership, and working in partnerships to cultivate vital and sustainable communities across the state. WACC administers multi-state national service grants and federally funded AmeriCorps grants focused on educational equity, improving college access of under-represented students, food security, mental/medical health, environmental stewardship, and community engagement. WACC provides training and networking opportunities to colleges and universities in the areas of educational equity, civic engagement, campus/community partnerships, and program/ federally funded grant management. WACC oversees a statewide student civic fellows’ program and hosts an annual Student Civic Leadership awards program.

Washington Campus Coalition for the Public Good is hosted at Western Washington University in the University Relations & Marketing Division. Western’s mission is to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities
About the Position This position provides administrative support for WACC programs and staff, including processing fiscal forms and transactions, HR forms and transactions, contracting, supporting scheduling, travel coordination, data entry and administration, office management, and event planning and logistics.
Required Qualifications -High school graduate or equivalent

-Experience in an office setting interacting with customers, clients or others.

-Demonstrated experience multi-tasking and managing multiple projects and duties with a high level of attention to detail.

-Demonstrated familiarity with practices that support diversity, equity and inclusion in a work environment.

-Experience with policies and procedures in regards to purchasing, contracts, etc.

-Proficient in MS Office Suite, particularly Word and Excel.

-Professional oral and written communication skills adaptable to multiple audiences.
Preferred Qualifications -Experience with Banner, Millennium, CMM Contract Management or comparable EAS platforms for budgets, accounting and administrative functions.

-Experience in higher education, government, non-profit or similar setting.

-Experience in HR, hiring or onboarding.

-Previous event management or planning experience.

-Bachelors Degree or similar administrative experience may substitute year-for-year.
Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.
Salary  $3,284 - $4,498/month depending on qualifications and experience.  
Benefits Information Benefits Overview for Classified Positions
Bargaining Unit This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes Application review begins September 3, 2024; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3303 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

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