Together we shape thriving communities, public spaces, places and economies.

• Ongoing full-time opportunity
• Office location –Parramatta based with flexible working supported
• Clerk Grade 7/8 - Salary relative to experience and ranges from $110,226 - $122,058 + super
• Provide high-level executive support to senior leadership. 
• Manage schedules, correspondence, reporting coordination and key administrative functions. 
• Coordinate logistics for meetings, events, travel and business operations. 

What’s in it for me?

Join our team for a fantastic culture with dynamic collaboration and genuine long-term career support. We offer flexibility in work arrangements, diverse and fulfilling assignments, and prioritise work/life balance and wellbeing with initiatives like flex leave and access to support programs. Additionally, we are committed to fostering a diverse and inclusive workplace where everyone feels welcome, respected, and empowered to succeed.

The role

As the Executive Coordinator, you will provide confidential executive support and coordination to the Executive Director and senior executive within the Property, Development, and Valuation division. You will be responsible for managing schedules, preparing key documents, coordinating meetings, travel and events, and handling high-level correspondence. This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

For more information read the full Role Description: Executive Coordinator

What you will bring to the role

• Prepare reports, correspondence, and presentations with clarity and professionalism. 
•  Provide high-quality support and ensure seamless executive operations. 
•  Manage competing deadlines while maintaining accuracy and efficiency. 
•  Organise schedules, track key deliverables, and support business objectives. 
•  Use digital tools and systems to enhance efficiency and information management. 

Essential knowledge and experience:

• Experience in executive support or a similar administrative role. 
• Strong organisational and time management skills. 
• Excellent written and verbal communication skills. 

About us

The Department of Planning, Housing and Infrastructure (DPHI) is building the future of NSW through delivering diverse planning, housing solutions and infrastructure across the state.  We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and seeks to embed Aboriginal cultural awareness and knowledge throughout the department.

Property & Development NSW (PDNSW) is an agency within DPHI. PDNSW is responsible for the management and delivery of large scale or complex real estate projects, programs, transactions, workplace strategy, design and delivery, and manages a significant proportion of the NSW Government’s significant property portfolio.  Commercial Development & Management (CDM) is responsible for the NSW Government workplace and commercial property portfolio including strategy, leasing, development, delivery, asset management and workplace services.

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Join us

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close 11pm, Tuesday 25 March 2025

Should you require further information about the role please contact Bonnie Johnstone; Executive Assistant via email bonnie.johnstone@dpie.nsw.gov.au 

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment. 

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 63637676​ - HR Support, option 3, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn