Together we shape thriving communities, public spaces, places and economies.

• Permanent full-time (35 hours per week) opportunity
• Parramatta location with some travel to Sydney CBD expected |Flexible working supported
• Salary relative to experience, and ranges from $110,266 to $122,058 + super

What’s in it for me?

Join our team for a fantastic culture with dynamic collaboration and genuine long-term career support. We offer flexibility in work arrangements, diverse and fulfilling assignments, and prioritise work/life balance and wellbeing with initiatives like flex leave and access to support programs. Additionally, we are committed to fostering a diverse and inclusive workplace where everyone feels welcome, respected, and empowered to succeed.

The role

As an Executive Assistant, you'll provide confidential executive, secretarial, and administrative support to the Executive Director and the Director of Operations. Your role involves managing diaries, records, and correspondence, preparing reports and briefings, and acting as the first point of contact for the Executive Director. You'll also support various administrative projects and ensure efficient meeting coordination.

One of the key challenges you'll face is balancing multiple projects and activities under tight deadlines while maintaining confidentiality and discretion. You'll need to be super organised and handle sensitive matters tactfully and ensure minimal disruption to the Executive Directors' schedule. Your ability to prioritize and manage workloads effectively and follow up where required will be crucial in this dynamic environment. You will also need proficiency in the latest digital tools and software to effectively support the Directors.

For more information read the full Role Description: Executive Assistant

What you will bring to the role

• Clear and Effective Communication: Excel at presenting ideas clearly, actively listening, and responding with understanding and respect, ensuring seamless communication within the team.
• Customer Service Excellence: Dedicated to providing a positive customer experience, demonstrating in-depth knowledge of our services, and swiftly addressing customer needs to enhance service delivery.
• Collaborative Team Player: Foster a supportive and cooperative team environment, sharing information and learning across teams, and engaging with other units to collaboratively solve issues.
• Strategic Planning and Prioritisation: Adept at anticipating and assessing changes, prioritising tasks effectively, and ensuring that work plans align with organisational goals, adapting flexibly to evolving circumstances.
• Organisation skills: to optimise your time and that of the Directors
• Proficiency in using technology to maximize efficiency and effectiveness in your work.

About us

The Department of Planning, Housing and Infrastructure (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities. 

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Join us

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close 11:55PM on Tuesday 20 May 2025

Should you require further information about the role please contact Justine Benfield on Justine.Benfield@environment.nsw.gov.au

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment. 

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 63637676​ - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn