Facility Management Coordinator
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Job no: 548079
Work type: Temporary full-time
Location: Sydney Olympic Park
Categories: Fleet Management, Asset Management
- Two-year, Temporary full-time opportunity
- Hybrid role - Sydney Olympic Park location
- Clerk Grade 9/10 - Salary ranges from $129,464 to $142,665 + super & leave loading
The Facilities and Business Services Coordinator plays a key role in ensuring the Office of Sport’s workplaces operate safely, efficiently and in line with NSW Government standards. The role oversees property, facilities and business support services across multiple sites, providing strategic coordination of office accommodation, fleet operations, sustainability reporting, insurance portfolios, procurement and contract governance.
Leading a small multidisciplinary team, the position drives operational excellence, manages recurrent and capital budgets, and partners with stakeholders to deliver compliant, customer focused services that support organisational objectives.
Responsibilities
- Coordinate property, facilities and accommodation services across all sites, including lease administration, facility management contracts and managing agent relationships, ensuring safe, efficient and customer‑focused service delivery.
- Drive strong contractor performance, compliance and value‑for‑money outcomes while ensuring operational safety and service quality.
- Oversee fleet operations by ensuring effective policy implementation, accurate financial and systems management, robust reporting and responsive user support.
- Lead whole‑of‑government sustainability and energy reporting requirements (e.g., NZGO, GEAR) and support the implementation of related sustainability initiatives.
- Manage insurance and risk portfolios, including the Treasury Managed Fund (TMF) and iCare, ensuring effective claims management, risk minimisation and timely compliance.
- Oversee facility‑related operational services, including office supplies, security access and ID systems, mail services and staff/tenant service requests.
- Monitor and manage recurrent and capital budgets for facilities and operational services, ensuring financial accuracy, variance analysis and reporting to senior leadership.
- Lead procurement, operational improvement and communication activities, including whole‑of‑government energy contracts, sustainability and efficiency initiatives, and facility‑related updates (e.g., SharePoint content and staff communications).
- Lead and develop a team of three by setting clear expectations, providing regular feedback and fostering a safe, inclusive and wellbeing‑centred work environment.
You are an experienced facilities or property professional who thrives in a dynamic, multi‑site environment and brings strong judgement, organisational capability and a commitment to safe, compliant operations. You understand NSW Government procurement, contract management and financial processes, and you use data, planning and stakeholder engagement to deliver high‑quality outcomes. You are a confident communicator who builds productive relationships, leads teams with clarity and care, and contributes to a positive, inclusive and customer‑focused workplace.
Tertiary qualifications in a relevant discipline or equivalent professional experience.
The Office of Sport supports all people, communities and organisations across NSW to enjoy and realise the benefits of participating in sport and active recreation. We provide leadership, policies, programs, funding and infrastructure to ensure everyone has the opportunity to participate.
We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. OoS supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.
Share your ambitions with us - we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.
Applications close 11:55pm 18 March 2026. Should you require further information about the role please contact James Punch at james.punch@sport.nsw.gov.au.
A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.
The Office of Sport undertakes employment screening for all prospective employees to ensure thorough, fair and consistent recruitment practices. Screening may include National Criminal Record Checks, Working with Children Checks (for relevant roles), service and conduct checks, referee checks, righttowork verification, conflictofinterest declarations, and preemployment health assessments.
Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment.
We encourage and support applications from people with disability. Please reach out to us to discuss any adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via workforcemanagement@sport.nsw.gov.au and reference 'Request an Adjustment - Facility Management Coordinator and 548079
Role Description
Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time
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