Shape your world, in the team that shapes NSW communities, spaces and economies
 

• Bring people, papers and insights together to support better decisions and stronger governance across the Department.
• Ongoing full-time opportunity.
• Office location based in Parramatta with flexible working supported.
• Salary relative to experience, and ranges from $133,348 to $146,945 + super.

Join our team and shape your world in a workplace that empowers you to do your best work and build a meaningful career. In this role, you will contribute to shaping lives and communities across NSW, while shaping your own career. You will enjoy flexible work options, varied and impactful projects, and a vibrant, diverse team culture built on collaboration, inclusion and support. We are creating a workplace where everyone belongs and where you can balance work, life and wellbeing.


The role

As a Senior Secretariat Officer, you help our key meetings and committees run smoothly, making sure everything’s organised, clear and ready to go. From planning through to papers and reporting, you’re across the full process and work closely with others to keep things connected and moving.

You’ll be juggling different stakeholders and priorities, so you know how to manage timelines, keep standards high and get things done. Along the way, you build strong relationships, offer practical advice and use insights to help support better decisions and keep improving how we do things.

For more information about this position, read the full Role Description: Senior Secretariat Officer


What you will bring to the role

• You bring strong experience supporting committees end-to-end, with the ability to plan, coordinate and deliver meetings and papers that are clear, timely and high quality.
• You communicate with confidence and care, building trusted relationships and working collaboratively to negotiate, influence and resolve challenges with a diverse group of stakeholders.
• You stay calm under pressure and manage competing priorities, keeping things on track while balancing deadlines, expectations and complex, interconnected work.
• You use sound judgement and attention to detail to provide practical advice, undertake research and shape clear recommendations that support informed decision making.
• You bring a proactive, team-focused mindset, always looking for ways to improve how we work and strengthen governance across the Department.

Key knowledge and experience

• Understanding of relevant statutory requirements and public sector policies and standards relating to audit and governance practices, including Treasury policies TPP15-03 and TPP16-02.
• Advanced minute taking skills for Boards and Committees.

What is an essential requirement:

• Qualification in a relevant field and/or equivalent relevant experience.

About Us

At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while helping us shape the future of NSW. Together, we create vibrant communities, places and precincts, and manage land, assets and property.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace, we value your contribution, lived experience and cultural knowledge, and we want you to feel supported, connected and empowered to succeed. With flexible work arrangements, job share options, workplace adjustments and various employee affinity groups, we are here to help you thrive every day.

Join us

If this role sounds like the right fit for you, we encourage you to apply with your CV and cover letter. We’d love to hear from you and explore how you can shape your world with us.

Applications close at 11:55PM on Sunday 19 July 2026.

Should you require further information about the role please contact Kathrine McMahon on Kathrine.McMahon@dphi.nsw.gov.au.

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 63637676​ - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks, including a criminal record check.