Shape the Moments – Events Producer

• Temporary (Up to June 2027) full-time (35 hours per week) opportunity,
• Office location based in Royal Botanic Garden Sydney (Sydney CBD) with flexible working supported
• Salary relative to experience, and ranges from $129,464 to $142,665 + super

Join our team and shape your world in a workplace that empowers you to do your best work and build a meaningful career. You will enjoy flexible work options, varied and impactful projects, and a vibrant, diverse team culture built on collaboration, inclusion and support. We are creating a workplace where everyone belongs and where you can balance work, life and wellbeing.


The role
Join Botanic Gardens Greater Sydney and play a leading role in bringing some of NSW’s most significant public events to life. In this role, you’ll conceptualise, plan and deliver major activations, hallmark events and civic celebrations across the Royal Botanic Garden Sydney, The Domain, and, at times, the Australian Botanic Garden Mount Annan and Blue Mountains Botanic Garden Mount Tomah. You’ll create memorable visitor experiences that connect people with our iconic garden spaces while supporting strategic priorities, visitation and revenue outcomes.

Working across multiple projects simultaneously, you’ll take ownership of end-to-end event delivery, including planning, operations, procurement, stakeholder engagement, budgeting and risk management. From New Year’s Eve event delivery and large-scale public events to whole-of-government activations down to smaller internal events and activations, you’ll work with a diverse range of partners, suppliers and agencies to deliver safe, high-quality events that leave a lasting impact.

For more information about this position, read the full Role Description: Activations and Events Producer


About you: 

• A seasoned event maker with 5–7+ years’ experience bringing large-scale public, hallmark, civic or major outdoor events from bold ideas to memorable, high-quality delivery.
• A confident multi-tasker who can steer several complex events at once, balancing competing priorities, tight timeframes, budgets and stakeholder expectations without losing sight of the bigger picture.
• A hands-on operational leader who understands what it takes to make events work on the ground, including logistics, site operations, crowd management, security, emergency planning, transport and event-day delivery.
• A commercially aware procurement and contract manager who can engage the right suppliers, set clear expectations and deliver safe, compliant and successful event outcomes.
• A financially disciplined planner who can manage large event budgets, make informed decisions and contribute to strong commercial outcomes.
• A natural relationship builder who can connect and collaborate across government, commercial, community and cultural sectors to create shared momentum.
• A skilled negotiator and influencer who can bring people with different priorities together, lead cross-functional teams and unlock outcomes in complex environments.
• A structured project lead who can turn moving parts into clear plans, manage risks and resources, and deliver projects to agreed deadlines, standards and expectations.
• A calm, proactive problem-solver who can work autonomously, make sound decisions under pressure and keep delivery moving in a fast-paced environment.
• Flexibility to travel between Botanic Gardens Greater Sydney sites and support events outside standard hours, including evenings and weekends when required.

What is an essential requirement:

• Relevant tertiary qualifications in Event Management and/or equivalent experience in event development and planning with a proven track record delivering major events.
• Ability to work after hours, including weekends, as required.
• Current Australian Drivers Licence.

About Us
Botanic Gardens of Sydney, under the Royal Botanic Gardens and Domain Trust, is Australia’s oldest scientific institution and a custodian of over $1.2 billion in cultural, heritage, and botanical collections. As the premier botanical research institute, we encompass world-leading botanic gardens and Sydney’s leading outdoor live entertainment precinct. We engage international, national, and regional visitors, making us a leading entity in the NSW tourism sector.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace, we value your contribution, lived experience and cultural knowledge, and we want you to feel supported, connected and empowered to succeed. With flexible work arrangements, job share options, workplace adjustments and various employee affinity groups, we are here to help you thrive every day.


Join us
If this role sounds like the right fit for you, we encourage you to apply with your CV and cover letter. We’d love to hear from you and explore how you can shape your world with us.

Applications close Sunday 26^th July 2026. Should you require further information about the role please contact Tanisha Malkki on 0447 038 742 or Tanisha.Malkki@botanicgardens.nsw.gov.au.

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 63637676​ - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks, including a criminal record check.